Finding 1238943 (2025-001)

Material Weakness Repeat Finding
Requirement
M
Questioned Costs
-
Year
2025
Accepted
2026-09-30
Audit: 413799
Organization: Town of Southold (NY)

AI Summary

  • Core Issue: Subrecipient agreements for the Airport Improvement Program were found to have errors and missing information.
  • Impacted Requirements: The Town did not comply with 2 CFR § 200.332(a) and related federal award terms.
  • Recommended Follow-Up: Establish procedures to ensure all subrecipient agreements are accurate, complete, and include necessary federal requirements.

Finding Text

Criteria In accordance with 2 CFR § 200.332(a) of the Uniform Guidance, pass-through entities are required to clearly identify to the subrecipient certain information and requirements at the time of the subaward, including federal award identification information, applicable compliance requirements, and additional terms and conditions imposed by the pass-through entity. The agreements should also include the applicable U.S. Department of Transportation and Federal Aviation Administration award terms, conditions, and assurances. Condition During our audit of the Airport Improvement Program grants awarded to the Town, we noted that the Town executed written subrecipient agreements with Fishers Island Ferry District for $2,401,993 passed through for the Airport Improvement Program (Assistance Listing 20.106), however the agreements contained errors and omitted required information. Cause The Town did not have adequate procedures in place to ensure that subrecipient agreements were accurate, complete, and included all applicable federal award requirements. Effect Incomplete or inaccurate subrecipient agreements increase the risk that the subrecipient may not fully understand or comply with federal award requirements. This could result in noncompliance with federal regulations, potential misuse of funds, and questioned costs. Additionally, the Town is not in full compliance with the Uniform Guidance. Questioned Costs Unknown Recommendation We recommend that the Town develop and implement procedures to ensure that all subrecipient agreements are reviewed for accuracy and completeness and include all required information specific to the grant award.

Corrective Action Plan

Finding 2025-001 Audit Finding: In accordance with 2 CFR § 200.332(a) of the Uniform Guidance, pass-through entities are required to clearly identify to the subrecipient certain information and requirements at the time of the subaward, including federal award identification information, applicable compliance requirements, and additional terms and conditions imposed by the pass-through entity. The agreements should also include the applicable U.S. Department of Transportation and Federal Aviation Administration award terms, conditions, and assurances. The Town executed written subrecipient agreements with Fishers Island Ferry District for $2,401,993 passed through for the Airport Improvement Program (Assistance Listing 20.106), however the agreements contained errors and omitted required information. Recommendation: We recommend that the Town develop and implement procedures to ensure that all subrecipient agreements are reviewed for accuracy and completeness and include all required information specific to the grant award. Corrective Action Plan: In coordination with the Supervisor’s office, Town Attorney’s office, and Comptroller’s office, formal subrecipient agreements will comprise an additional level of review for accuracy and completeness, and include the applicable U.S. Department of Transportation and Federal Aviation Administration award requirements and disclosures. Responsible Individual: Albert J. Krupski Jr., Town Supervisor Benjamin Johnson, Town Attorney Michelle Nickonovitz, Town Comptroller Planned Date of Implementation: Corrective action plan procedures have already been communicated and implemented to ensure that all formal written subrecipient agreements with pass-through entities are reviewed for accuracy and completeness and include all required information specific to the grant award.

Categories

Subrecipient Monitoring

Other Findings in this Audit

  • 1238938 2025-001
    Material Weakness Repeat
  • 1238939 2025-001
    Material Weakness Repeat
  • 1238940 2025-001
    Material Weakness Repeat
  • 1238941 2025-001
    Material Weakness Repeat
  • 1238942 2025-001
    Material Weakness Repeat

Programs in Audit

ALN Program Name Expenditures
21.027 CORONAVIRUS STATE AND LOCAL FISCAL RECOVERY FUNDS $721,934
93.045 SPECIAL PROGRAMS FOR THE AGING, TITLE III, PART C, NUTRITION SERVICES $192,456
14.218 COMMUNITY DEVELOPMENT BLOCK GRANTS/ENTITLEMENT GRANTS $97,000
97.056 PORT SECURITY GRANT PROGRAM $32,608
20.106 AIRPORT IMPROVEMENT PROGRAM, INFRASTRUCTURE INVESTMENT AND JOBS ACT PROGRAMS, AND COVID-19 AIRPORTS PROGRAMS $23,512
93.053 NUTRITION SERVICES INCENTIVE PROGRAM $16,706
15.616 CLEAN VESSEL ACT $7,500
20.600 STATE AND COMMUNITY HIGHWAY SAFETY $5,806
16.607 BULLETPROOF VEST PARTNERSHIP PROGRAM $2,376