Finding 1238719 (2025-002)

Material Weakness Repeat Finding
Requirement
L
Questioned Costs
-
Year
2025
Accepted
2026-09-30
Audit: 413646
Organization: Peabody Housing Authority (MA)
Auditor: CBIZ CPAS PC

AI Summary

  • Core Issue: The Authority missed the deadlines for submitting both unaudited and audited financial statements to HUD, impacting oversight.
  • Impacted Requirements: Unaudited statements were due by September 15, 2025, and audited statements by March 31, 2026, as per federal regulations.
  • Recommended Follow-Up: Improve internal controls and year-end closing processes to ensure timely submissions in the future.

Finding Text

2025-002 – REPORTING Other Matter/Significant Deficiency U.S. Department of Housing and Urban Development ALN #: 14.871 $ 14.879 – Housing Voucher Cluster CRITERIA The unaudited financial statements are due two months after the Authority’s fiscal year end and audited financial statements are due nine months after its fiscal year end (24 CFR section 5.801). CONDITION The required unaudited annual filing with HUD’s REAC Estate Assessment Center (REAC), for fiscal year 2025, was not made by the required deadline of September 15, 2025. This filing was submitted on March 2, 2026. The audited submission was not submitted by the March 31, 2026 deadline. CAUSE The Authority’s internal control processes were not sufficient to ensure timely filing of the unaudited FDS. EFFECT As a result of not submitting both the unaudited and audited FDS timely, HUD was limited in its ability to conduct proper monitoring and oversight of federal programs. QUESTIONED COSTS None identified. CONTEXT The Authority was required to submit unaudited financial information with HUD’s Real Estate Assessment Center (REAC), by September 15, 2025, and the audited submission by March 31, 2026. REPEAT FINDING Repeat Finding of 2024-002. RECOMMENDATION We recommend that the Authority ensure its year-end closing process is sufficient to allow for the timely filing of the unaudited FDS. AUDITEE’S RESPONSE AND PLANNED CORRECTIVE ACTION See Corrective Action Plan.

Corrective Action Plan

Auditee’s Response and Planned Corrective Action The Executive Director will work with the Fee Accountant in order to review and enhance year end close processes to ensure accuracy and timeliness of reporting. Planned Implementation Date of Corrective Action: June 30, 2026 Person Responsible for Corrective Action: Eric Cronin, Executive Director

Categories

Internal Control / Segregation of Duties Subrecipient Monitoring HUD Housing Programs Reporting Significant Deficiency

Other Findings in this Audit

  • 1238718 2025-002
    Material Weakness Repeat
  • 1238720 2025-003
    Material Weakness Repeat
  • 1238721 2025-003
    Material Weakness Repeat

Programs in Audit

ALN Program Name Expenditures
14.871 SECTION 8 HOUSING CHOICE VOUCHERS $4.97M
21.027 CORONAVIRUS STATE AND LOCAL FISCAL RECOVERY FUNDS $1.43M
14.195 PROJECT-BASED RENTAL ASSISTANCE (PBRA) $1.41M
14.879 MAINSTREAM VOUCHERS $912,311