Finding Text
Federal Program Information: Community Development Block Grant Cluster Entitlement/Special Grants - Community Development Block Grants/Entitlement Grants AL # 14.218 Criteria: 2 CFR 200.329 and the terms and conditions of the federal award requires the entity to submit reports quarterly and timely. Condition: The quarterly reports were not submitted timely within the required time period. Questioned Costs: None Context: The quarterly reports tested were not submitted within the required 30 calendar days after the reporting period. Cause/Effect: The City failed to submit the quarterly reports timely. Repeat Finding from Prior Audit?: No Recommendation: We recommend review of current practices and implement policies establishing monitoring procedures related to reports. Management Response: To correct this deficiency and ensure timely reporting, the Community Development Division Manager has transferred the reconciliation and report preparation to the Community Development Grant Administrator, who will begin submitting reports for Q2 2026 (4/1-6/30/26). Additional measures that have been implemented include cross-training with project management staff to ensure multiple staff have the ability to submit quarterly reports, as well as the implementation of a Division-wide calendar with all reporting dates and submission requirements documented in annual reminders that each team member receives at the 30-15-1 day reminder marks prior to the final due date.