Finding 1238153 (2025-003)

Material Weakness Repeat Finding
Requirement
P
Questioned Costs
-
Year
2025
Accepted
2026-09-29
Audit: 413082
Organization: Boat People Sos, INC (VA)

AI Summary

  • Core Issue: Two federal grants (Project 920 and 947) were not reported on the SEFA due to management's misunderstanding of CFDA requirements.
  • Impacted Requirements: The total federal expenditures for 2024 were understated by $148,233, affecting compliance and financial reporting accuracy.
  • Recommended Follow-Up: Ensure management receives training on CFDA identification and reporting requirements to prevent future omissions.

Finding Text

Statement of Condition Management missed reporting two federal grants (project 920 and 947) on the December 31, 2023 SEFA. Project 920 with National Institutes of Health (NIH), CFDA 93.838 and Project 947 with Dept of Health & Human Services, CFDA 93.991. Management could not obtain CFDA numbers from the funders at that time and believed that the two grants are not federal grants. Management assumed that if the funders do not provide or do not know if the contracts have CFDA numbers, it meant that the grants are not federal grants, and thus they are not part of SEFA. The two above-mentioned grants were brought up during the 2024 audit. Management successfully retrieved the CFDA for the two Federal grants. Based on our records, expenditure for projects 920 and 947 were $59,161 and $89,072 respectively. Total 2024 Federal expenditures including project 920 and 947 should be $2,462,775 instead of $2,314,542 as previously reported. A 6 percent of 2023 total expenditure grant was under reported.

Corrective Action Plan

Management acknowledged the importance of reporting grants properly for all accounting matters, especially Federal grants, to be compliant with Government agency, and accounting principles. Management has reviewed and revised our internal control for grant management. As such, new grants and contracts will be reviewed by branch/program managers as well as COO for compliance purposes. The project team, including project manager, support staff, financial staff and COO, will hold a kick-off meeting to go over the project type, the project's goals, expected outcomes and reporting. For any missing CFDA, the COO is responsible for identifying and searching using government database and other resources to find the information for reporting. All steps of verification are reflected in project briefs with initials by Project Manager, COO, Finance and HR team. Everyone is accountable for the accuracy and completeness of the information. A grant tracking sheet will also be reviewed per quarter.

Categories

Reporting

Other Findings in this Audit

  • 1238151 2025-001
    Material Weakness Repeat
  • 1238152 2025-002
    Material Weakness Repeat

Programs in Audit

ALN Program Name Expenditures
93.496 FAMILY VIOLENCE PREVENTION AND SERVICES/CULTURALLY SPECIFIC DOMESTIC VIOLENCE AND SEXUAL VIOLENCE SERVICES $224,570
94.006 AMERICORPS STATE AND NATIONAL 94.006 $179,755
93.671 FAMILY VIOLENCE PREVENTION AND SERVICES/DOMESTIC VIOLENCE SHELTER AND SUPPORTIVE SERVICES $151,708
16.016 CULTURALLY AND LINGUISTICALLY SPECIFIC SERVICES PROGRAM $141,794
84.002 ADULT EDUCATION AND FAMILY LITERACY ACT $135,170
17.502 OCCUPATIONAL SAFETY AND HEALTH SUSAN HARWOOD TRAINING GRANTS $130,744
93.332 COOPERATIVE AGREEMENT TO SUPPORT NAVIGATORS IN FEDERALLY-FACILITATED EXCHANGES $100,000
19.345 INTERNATIONAL PROGRAMS TO SUPPORT DEMOCRACY, HUMAN RIGHTS AND LABOR $99,775
20.513 ENHANCED MOBILITY OF SENIORS AND INDIVIDUALS WITH DISABILITIES $90,054
93.493 CONGRESSIONAL DIRECTIVES $82,556
16.575 CRIME VICTIM ASSISTANCE $79,010
11.417 SEA GRANT SUPPORT $78,784
16.588 VIOLENCE AGAINST WOMEN FORMULA GRANTS $55,756
93.391 ACTIVITIES TO SUPPORT STATE, TRIBAL, LOCAL AND TERRITORIAL (STLT) HEALTH DEPARTMENT RESPONSE TO PUBLIC HEALTH OR HEALTHCARE CRISES $51,559
93.865 CHILD HEALTH AND HUMAN DEVELOPMENT EXTRAMURAL RESEARCH $50,332
97.010 CITIZENSHIP EDUCATION AND TRAINING $36,705
93.142 NIEHS HAZARDOUS WASTE WORKER HEALTH AND SAFETY TRAINING $4,000
93.011 NATIONAL ORGANIZATIONS FOR STATE AND LOCAL OFFICIALS $900