Finding Text
Finding 2025-002 - Eligibility - Material Weakness Name of Federal Agency: United States Department of Housing and Urban Development Federal Program Name: Public Housing Operating Fund Assistance Listing Number: FALN #14.850 Federal Award Identification Number and Year: CT019-00000124D; 2025 Name of Pass-through Entity (if applicable): Not Applicable Material Weakness in Internal Control; Material Noncompliance Criteria HUD regulations require the collection and retention of certain information to document tenant eligibility including electronic income verification ("EIV"). EIV's must be submitted timely. Condition The results of our testing indicated that certain items were not performed timely: In twenty-nine instances, electronic income verification was not performed timely. Questioned Costs Not determinable. Context We selected a sample of 60 files for review. Our sample was a statistically valid sample. Effect or Possible Effect The tenant income verification was not performed timely. Cause The cause is unknown. Identification as a Repeat Finding This finding is not a repeat finding. Recommendation We recommend that Greenwich Communities improve its internal processes to ensure tenant income verification is performed timely. Greenwich Communities' Response Management Response Greenwich Communities' Response Greenwich Communities accepts the audit finding that electronic income verification was not performed timely in twenty-nine instances, and we have already implemented corrective actions to resolve the issue. Corrective Actions Completed: Targeted Training was provided to the manager responsible for income verifications. Process Review sessions ensured that the manager fully understands the correct verification workflow and strict compliance deadlines. Updated Tracking mechanisms were put in place to flag pending verifications before they become overdue. Preventive Measures: Regular Monitoring by supervisors will catch any delayed verifications immediately. Monthly Checks will ensure staff continue to follow the correct timeline for electronic income verification.