Finding 1237531 (2025-002)

Material Weakness Repeat Finding
Requirement
N
Questioned Costs
-
Year
2025
Accepted
2026-09-28
Audit: 412486
Auditor: BLUE & CO LLC

AI Summary

  • Core Issue: Two consumers were incorrectly placed on the sliding fee scale due to calculation errors.
  • Impacted Requirements: Financial assessments must align with the current Federal Poverty Guidelines for accurate consumer discounts.
  • Recommended Follow-Up: Review and update policies, procedures, and training related to sliding fee scale calculations.

Finding Text

Criteria: The Health Center Program Cluster requires Amistad Community Health Center, Inc. to perform a financial assessment on consumers in order to place them on a sliding fee scale. The sliding fee scale must be based on the current Federal Poverty Guidelines. Condition: Forty (40) consumer files were tested for proper placement on the sliding fee scale. During the test it was noted that two (2) consumers were placed on an incorrect sliding fee scale due to calculation errors contrary to Amistad Community Health Center Inc.'s policy. The sliding fee schedule is used to determine eligibility for consumer discounts adjusted on the basis of the consumer's ability to pay. This schedule is based on the most recent Federal Poverty Guidelines. Questioned Costs: None Cause: Controls over placement of consumers on the sliding fee scale necessary for financial assessment of consumers are not operating effectively. Effect: Amistad Community Health Center Inc. may be subject to a decrease in Federal funding or a discontinuation of certain Federal grant programs, if deemed appropriate, from incorrect placement of consumers on the sliding fee scale. Recommendation: Amistad Community Health Center Inc. should review and modify the policies, procedures and training surrounding and regarding the sliding fee scale calculation and placement. View of Responsible Officials: See management's corrective action plan.

Corrective Action Plan

1) Revisit our training materials provided to our Patent Access Representatives upon being hired and revise such materials to emphasize sliding fee requirements more thoroughly. Provide testing to new hires after training to establish if training was effective. a. Anticipated completion on date: 10/31/2026 for revisions, ongoing with new hire training. 2) Establish front desk (Patient Access Coordinator) supervisor “recap” trainings establishing the requirements for sliding fee designations. During this training, allow for on-hands role playing of scenarios conducted both at group and individual levels. a. Anticipated completion date: 10/31/2026 3) Establish routine spot audits. Our Patient Access Coordinator will do spot audits on a monthly routine, and more a formal process at the CFO level completed quarterly. a. Anticipated completion date: Ongoing

Categories

Eligibility

Programs in Audit

ALN Program Name Expenditures
93.224 HEALTH CENTER PROGRAM $2.69M
93.527 GRANTS FOR NEW AND EXPANDED SERVICES UNDER THE HEALTH CENTER PROGRAM $199,824