Finding 1236295 (2025-001)

Material Weakness Repeat Finding
Requirement
M
Questioned Costs
-
Year
2025
Accepted
2026-09-24
Audit: 411910
Organization: County of Jefferson (PA)

AI Summary

  • Core Issue: The County is not monitoring its vendor for the MATP funding, risking inappropriate use of grant funds.
  • Impacted Requirements: Compliance with PA DHS regulations for subrecipient monitoring is not being met, leading to repeat findings.
  • Recommended Follow-up: The County should establish internal controls and consider contracting an expert firm for vendor oversight.

Finding Text

Subrecipient Monitoring AL 93.778 Medical Assistance Program and DHS Medical Assistance Criteria: PA DHS compliance require the County to perform subrecipient monitoring procedures over MATP funding disbursed to the Program’s vendor. Condition: During the audit, it was noted that the County was not performing subrecipient monitoring over the Program’s vendor. Cause: The County does not have adequate controls in place or the expertise to ensure proper subrecipient monitoring procedures. Effect: The Program’s vendor may be using grant funding inappropriately. This is a repeat finding from the prior year – Finding 2024-001. Questioned Costs: The amount of questioned costs, if any, is undeterminable Recommendation: The County should implement internal control procedures that ensure the vendor is being properly monitored. Management Response: Management maintains that they do not have adequate controls or proper expertise to monitor the vendor. Management will contract a firm to provide oversight over the vendor.

Corrective Action Plan

Contact Person: Jessica Park, CFO Finding 2025-001 Subrecipient Monitoring AL 93.778 Medical Assistance Program and DHS Medical Assistance Criteria: PA DHS compliance require the County to perform subrecipient monitoring procedures over MATP funding disbursed to the Program’s vendor. Condition: During the audit, it was noted that the County was not performing subrecipient monitoring over the Program’s vendor. Cause: The County does not have adequate controls in place or the expertise to ensure proper subrecipient monitoring procedures. Effect: The Program’s vendor may be using grant funding inappropriately. This is a repeat finding from the prior year – Finding 2024-001. Questioned Costs: The amount of questioned costs, if any, is undeterminable Recommendation: The County should implement internal control procedures that ensure the vendor is being properly monitored. Management Response: Management is working with their internal audit team to establish a process and schedule for sub-recipient monitoring of the program vendor. Anticipate Completion Date: Second Quarter of 2026

Categories

Subrecipient Monitoring Internal Control / Segregation of Duties

Other Findings in this Audit

  • 1236293 2025-001
    Material Weakness Repeat
  • 1236294 2025-001
    Material Weakness Repeat

Programs in Audit

ALN Program Name Expenditures
93.659 ADOPTION ASSISTANCE $1.20M
93.658 FOSTER CARE TITLE IV-E $1.02M
93.563 CHILD SUPPORT SERVICES $277,951
93.090 GUARDIANSHIP ASSISTANCE $243,042
21.027 CORONAVIRUS STATE AND LOCAL FISCAL RECOVERY FUNDS $223,959
97.067 HOMELAND SECURITY GRANT PROGRAM $213,123
93.558 TEMPORARY ASSISTANCE FOR NEEDY FAMILIES $94,134
93.645 STEPHANIE TUBBS JONES CHILD WELFARE SERVICES PROGRAM $86,161
10.569 EMERGENCY FOOD ASSISTANCE PROGRAM (FOOD COMMODITIES) $52,886
93.667 SOCIAL SERVICES BLOCK GRANT $38,507
93.556 MARYLEE ALLEN PROMOTING SAFE AND STABLE FAMILIES PROGRAM $31,267
93.674 JOHN H. CHAFEE FOSTER CARE PROGRAM FOR SUCCESSFUL TRANSITION TO ADULTHOOD $30,508
10.568 EMERGENCY FOOD ASSISTANCE PROGRAM (ADMINISTRATIVE COSTS) $10,213
16.575 CRIME VICTIM ASSISTANCE $6,460
93.472 TITLE IV-E PREVENTION PROGRAM $5,229
20.703 INTERAGENCY HAZARDOUS MATERIALS PUBLIC SECTOR TRAINING AND PLANNING GRANTS $5,200
14.228 COMMUNITY DEVELOPMENT BLOCK GRANTS/STATE'S PROGRAM AND NON-ENTITLEMENT GRANTS IN HAWAII $1,211
93.778 GRANTS TO STATES FOR MEDICAID $128
97.042 EMERGENCY MANAGEMENT PERFORMANCE GRANTS $0