Finding 1235859 (2025-001)

Material Weakness Repeat Finding
Requirement
B
Questioned Costs
-
Year
2025
Accepted
2026-09-21

AI Summary

  • Core Issue: Bi-annual certifications for the federal program were not completed during the audit year.
  • Impacted Requirements: OMB-87 mandates that all employees charged to the federal program must have signed bi-annual certifications.
  • Recommended Follow-Up: Ensure the District conducts bi-annual certifications moving forward to prevent improper charges to the federal program.

Finding Text

FEDERAL PROGRAM: 84.027 Special Education CONDITION: We noted that bi-annual certifications were not performed for the year under audit. CRITERIA: OMB-87 requires that bi-annual certification be signed for all employees charged to the federal program. EFFECT: Without bi-annual certifications performed the possibility exists that expenditures may be improperly charged to the federal program. CAUSE: Bi-annual certifications were not performed. RECOMMENDATIONS: We recommend that the District perform the bi-annual certifications for the federal program. VIEWS OF RESPONSIBLE OFFICIALS: The District continues to improve controls over payroll. When this finding was noted in the fiscal year 2024 audit, a corrective action plan was submitted dated October 6, 2025. The District has fully implemented the steps outlined in the plan to be in compliance for fiscal year 2026.

Corrective Action Plan

Plan of Action: 1. A process to ensure bi-annual certifications was completed for all employees charged to federal programs and was implemented in October 2025. 2. A responsible staff member has been designated to prepare, distribute, and collect certifications. 3. A tracking log has been created to document when certifications are issued, signed, and received. 4. A sign-off and review process has been implemented by the Finance Director to verify compliance. 5. Staff have been provided training to ensure awareness of OMB-87 requirements. Responsible Party: Business Office Manager (or equivalent) Timeline for Implementation: Within 30 days: Develop certification template and process and assign responsible staff. -Completed October 2025. Within 60 days: Collect current year certifications - Certifications were collected in November 2025 and May 2026. Ongoing: Complete bi-annual certifications every six months and maintain documentation for audit purposes. Monitoring: Business Office Manager (or equivalent) will review certification logs twice annually.

Categories

No categories assigned yet.

Other Findings in this Audit

  • 1235848 2025-002
    Material Weakness Repeat
  • 1235849 2025-002
    Material Weakness Repeat
  • 1235850 2025-002
    Material Weakness Repeat
  • 1235851 2025-002
    Material Weakness Repeat
  • 1235852 2025-002
    Material Weakness Repeat
  • 1235853 2025-003
    Material Weakness Repeat
  • 1235854 2025-003
    Material Weakness Repeat
  • 1235855 2025-003
    Material Weakness Repeat
  • 1235856 2025-003
    Material Weakness Repeat
  • 1235857 2025-003
    Material Weakness Repeat
  • 1235858 2025-001
    Material Weakness Repeat

Programs in Audit

ALN Program Name Expenditures
84.010 TITLE I GRANTS TO LOCAL EDUCATIONAL AGENCIES $942,051
84.027 SPECIAL EDUCATION GRANTS TO STATES $730,912
10.553 SCHOOL BREAKFAST PROGRAM $399,381
84.425 EDUCATION STABILIZATION FUND $241,202
10.555 NATIONAL SCHOOL LUNCH PROGRAM $122,838
84.367 SUPPORTING EFFECTIVE INSTRUCTION STATE GRANTS (FORMERLY IMPROVING TEACHER QUALITY STATE GRANTS) $122,801
93.243 SUBSTANCE ABUSE AND MENTAL HEALTH SERVICES PROJECTS OF REGIONAL AND NATIONAL SIGNIFICANCE $120,140
10.582 FRESH FRUIT AND VEGETABLE PROGRAM $100,360
54.425 HIGHER EDUCATION COORDINATING COMMISSION $92,539
84.048 CAREER AND TECHNICAL EDUCATION -- BASIC GRANTS TO STATES $83,487
84.424 STUDENT SUPPORT AND ACADEMIC ENRICHMENT PROGRAM $35,194
12.010 YOUTH CONSERVATION SERVICES $15,095
66.444 VOLUNTARY SCHOOL AND CHILD CARE LEAD TESTING AND REDUCTION GRANT PROGRAM (SDWA 1464(D)) $11,160
84.173 SPECIAL EDUCATION PRESCHOOL GRANTS $6,042
84.126 REHABILITATION SERVICES VOCATIONAL REHABILITATION GRANTS TO STATES $3,849