Finding 12322 (2022-002)

2022-2 Condition: Deficiencies Noted in Examination of Section Eight (8) Tenant Files In a sample of Twenty-Five (25) Section 8 Participant files the following deficiencies were noted: 16 files lacked Inspections for FY 2022 24 CFR ? 982.405 states that (a) The PHA must inspect units leased under the HCVP at the time of initial leasing and at least annually thereafter to ensure the units meet HQS. (b) The PHA must also conduct supervisory quality control HQS inspections (24 CFR sections 982.305 and 982.405). CFDA Number: 14.871 Questioned Costs: None Criteria: 24 CFR ? 982.405 requirements for PHA initial and periodic unit inspection. Cause/Effect: The Authority?s deficiencies in its resident files stems from a lack of certain controls concerning HUD requirements and procedures. The Authority has not been in complete compliance with HUD requirements. Recommendation: We recommend that the Authority review its internal control procedures over tenant file re-certifications and documentation in relation to annual inspections. We also recommend more standardization in file organization of information. Reply: We concur with this finding and the Auditor?s recommendation. We will review the internal control procedures over tenant file re-certifications and documents. Management will implement procedures to clear this finding in FY 2023.