Finding Text
Finding 2025-001 – Reporting – Late Submission of SF-425 Identification of Federal Program: Name of Program: Personal Responsibility Education Program Innovative Strategies (PREIS) Assistance Listing Number: 93.092 Award Identification Number: 90AP2700-05-00 & 90AP2700-04-00 Federal Award Year: 2024-25 and 2025-26 Name of the Federal Agency: US Department of Health and Human Services Criteria: In accordance with 2 CFR §§ 200.302 and 200.328 and the terms and conditions of Notices of Award 90AP2700-04-00 and 90AP2700-05-00, the Organization is required to submit financial reports as required by the terms and conditions of the Federal award. Federal Financial Reports (SF-425) must be submitted within the prescribed due dates established by the awarding agency as follows: • Reporting Period 1 (Sep 30 – Mar 31): Due April 30 • Reporting Period 2 (Apr 1 – Sep 29): Due October 30 • Annual report: Due December 30 Condition: The Organization did not submit the required SF-425 Federal Financial Reports within the required due dates for multiple reporting periods. Supporting documentation reviewed (HHS SF-425 submissions) indicated reporting dates extending beyond required deadlines. Reporting Period End Date March 31, 2025 September 29, 2025 September 29, 2025 Report Type Semi-Annual Semi-Annual Annual Due Date April 30, 2025 Date Submitted May 5, 2025 October 30, 2025 December 4, 2025 December 30, 2025 January 23, 2026 Days Late 5 days 35 days 24 days Cause: The condition resulted from insufficient awareness of the specific reporting deadlines and the absence of formalized internal controls and tracking procedures over federal reporting requirements. Effect: Late submission of SF-425 reports results in noncompliance with federal award requirements and may expose the Organization to additional oversight, delayed reimbursements, or other administrative actions by the awarding agency. Questioned Costs: None Repeat Finding from Prior Year: No Recommendation: We recommend that the Organization implement a formal federal grant reporting calendar to track all SF-425 due dates and assign responsibility for monitoring compliance to designated grants compliance personnel to ensure timely submissions. View of responsible officials and planned corrective actions: Management agrees with the finding. The late submissions of the required SF-425 Federal Financial Reports resulted from insufficient awareness of the specific reporting deadlines and the absence of formalized internal controls and tracking procedures over federal reporting requirements. Management will implement a formal federal grant reporting calendar and assign monitoring responsibility to designated grants compliance personnel. The corrective actions will be fully implemented by the Organization and will be monitored on an ongoing basis. (See Corrective Action Plan.)