Finding 1229586 (2022-005)

Material Weakness Repeat Finding
Requirement
L
Questioned Costs
-
Year
2022
Accepted
2026-09-11

AI Summary

  • Core Issue: Financial information in Quarterly Progress Reports (QPRs) does not match the Bureau's accounting records in PRIFAS.
  • Impacted Requirements: Lack of reconciliation between QPRs and PRIFAS raises concerns about the accuracy and completeness of reported financial data.
  • Recommended Follow-Up: Establish a process for reconciling QPRs with PRIFAS and provide supporting documentation to ensure financial accuracy.

Finding Text

Condition: During the audit, the Bureau provided Quarterly Progress Reports (QPRs) submitted through the Central Office for Recovery, Reconstruction and Resiliency's (COR3) Disaster Recovery Solution (DRS) for FEMA Public Assistance projects selected for examination. Accordingly, the Bureau demonstrated that the required project reporting was performed through COR3/DRS. However, the financial information reported in the QPRs could not be reconciled to the Bureau's accounting records maintained in PRIFAS. Management indicated that the amounts reported in the QPRs are automatically generated from information maintained in DRS and that no separate report or reconciliation is available detailing how those amounts relate to PRIFAS. Consequently, the Bureau did not provide sufficient supporting documentation to demonstrate that the financial information reported through DRS was complete and accurate in relation to its accounting records.

Corrective Action Plan

DPS has developed a draft Standard Operating Procedures Manual for the newly created fiscal section. This SOP includes reporting requirements and periodic reconciliation of financial information maintained in DRS and reported through QPRs, along with the corresponding accounting records and supporting documents required by federal and state laws. This new section will specifically address federal programs for the bureaus and DPS itself.

Categories

Reporting

Other Findings in this Audit

  • 1229584 2022-004
    Material Weakness Repeat
  • 1229585 2022-004
    Material Weakness Repeat
  • 1229587 2022-006
    Material Weakness Repeat

Programs in Audit

ALN Program Name Expenditures
97.036 DISASTER GRANTS - PUBLIC ASSISTANCE (PRESIDENTIALLY DECLARED DISASTERS) $5.67M
97.042 EMERGENCY MANAGEMENT PERFORMANCE GRANTS $5.58M
20.528 RAIL FIXED GUIDEWAY PUBLIC TRANSPORTATION SYSTEM STATE SAFETY OVERSIGHT FORMULA GRANT PROGRAM $160,237