Finding 1229291 (2023-001)

Fiscal Year Ended June 30, 2023 CFDA: 93.297 Federal Awarding Agency: U.S. Department of Health and Human Services Federal Program Title: Reproductive Education to Achieve Community Health (Project REACH) Teenage Pregnancy Prevention Program Finding: FFATA Reporting Finding No. 2023-001 Audit Finding The audit identified incomplete Federal Funding Accountability and Transparency Act (FFATA) reporting. Required data elements were omitted from one or more FFATA submissions because of deficiencies in the organization’s internal reporting process. Root Cause The organization determined that the missing FFATA data resulted from an internal process gap. Existing procedures did not include adequate controls to ensure that all required FFATA data elements were identified, reviewed, and verified prior to submission. Roles and responsibilities for collecting and validating reporting information were not sufficiently documented. Corrective Action Planned The organization will implement the following corrective actions: 1. Review all affected federal awards to identify incomplete or missing FFATA data. 2. Correct and submit all outstanding FFATA reports in accordance with federal reporting requirements. 3. Develop and implement written FFATA reporting procedures that define: o Required data elements. o Reporting timelines. o Staff responsibilities. o Review and approval requirements. 4. Implement a standardized FFATA reporting checklist to verify completeness and accuracy before each submission. 5. Provide training to employees responsible for FFATA reporting on applicable requirements and internal procedures. 6. Establish supervisory review and approval of all FFATA submissions before they are finalized. 7. Incorporate periodic internal monitoring to verify continued compliance and identify any reporting deficiencies promptly. Anticipated Completion Date All corrective actions will be implemented within 90 days of acceptance of this Corrective Action Plan unless otherwise directed by the federal awarding agency or pass-through entity. Responsible Official Responsible Position: Janice Slaughter, Finance Officer The responsible official will oversee implementation of the corrective actions, monitor progress, verify completion, and maintain documentation supporting compliance. Status of Prior Corrective Actions This is a new finding. No prior corrective action plan exists for this issue. Monitoring and Internal Control Improvements Management will monitor implementation of the corrective actions through periodic internal reviews, documented supervisory approvals, and annual evaluations of FFATA reporting procedures. Any deficiencies identified through monitoring will be addressed promptly through additional corrective actions and staff training. Expected Outcome Implementation of these corrective actions will result in complete, accurate, and timely FFATA reporting, strengthened internal controls over federal reporting, and reduced risk of future noncompliance.