Finding Text
Documentation for Eligibility of TANF Program Participants Criteria and Condition: Federal administrative requirements require YWCA Dayton to be responsible for the efficient and effective administration of the Federal Award through application of sound management practices. Context: During testing of participant eligibility for TANF funding, the auditor noted that current management of YWCA Dayton could not locate documentation supporting the demographics or program eligibility for one (1) of the ten (10) program participants selected for eligibility testing. Cause: Turnover within YWCA Dayton staff caused there to be certain intake forms which could not be located and provided for testing. Effect: If controls are not in place to ensure the maintenance of documentation of participant demographics and certifications for eligibility, then there could be unallowable costs and activities charged to the Federal Award. Recommendation: We recommend that YWCA Dayton establish effective policies and procedures to ensure the completion and maintenance of intake forms for all program participants. View of Responsible Officials: YWCA Dayton agrees with the finding and will implement the recommendation.