Finding 1229046 (2024-014)

Material Weakness Repeat Finding
Requirement
P
Questioned Costs
-
Year
2024
Accepted
2026-09-08
Audit: 410498
Organization: City of Emporia (VA)

AI Summary

  • Core Issue: The City’s Schedule of Expenditures of Federal Awards (SEFA) was not accurately reconciled, leading to discrepancies.
  • Impacted Requirements: All federal expenditures for the fiscal year must be correctly reported on the SEFA.
  • Recommended Follow-Up: Management should establish procedures to regularly review the SEFA for accuracy in reporting federal expenditures.

Finding Text

2024-014 SEFA Reconciliation (Material Weakness) Condition : The City’s Schedule of Expenditures of Federal Awards (SEFA) was not properly reconciled. Criteria : All federal expenditures from the current fiscal year should be reported on the SEFA. Cause : A review of the federal expenditures reported on the SEFA was not performed. Effect : Changes were made to the SEFA once a reconciliation was performed. Recommendation : We recommend that management implement procedures to review the SEFA to ensure it includes appropriate federal expenditures. View of Responsible Officials : See Corrective Action Plan.

Corrective Action Plan

The City has implemented procedures to ensure the Schedule of Expenditures of Federal Awards (SEFA) is reviewed and reconciled to the general ledger and supporting grant records prior to completion of the annual audit. Finance staff will perform a detailed reconciliation of all federal expenditures to verify that all eligible expenditures are accurately reported on the SEFA. This review process will be completed before the schedule is provided to the auditors to ensure the SEFA is complete, accurate, and in compliance with Uniform Guidance reporting requirements starting with the FY26 audit.

Categories

Reporting Material Weakness

Other Findings in this Audit

  • 1229027 2024-010
    Material Weakness Repeat
  • 1229028 2024-010
    Material Weakness Repeat
  • 1229029 2024-010
    Material Weakness Repeat
  • 1229030 2024-010
    Material Weakness Repeat
  • 1229031 2024-011
    Material Weakness Repeat
  • 1229032 2024-011
    Material Weakness Repeat
  • 1229033 2024-011
    Material Weakness Repeat
  • 1229034 2024-011
    Material Weakness Repeat
  • 1229035 2024-012
    Material Weakness Repeat
  • 1229036 2024-012
    Material Weakness Repeat
  • 1229037 2024-012
    Material Weakness Repeat
  • 1229038 2024-012
    Material Weakness Repeat
  • 1229039 2024-013
    Material Weakness Repeat
  • 1229040 2024-013
    Material Weakness Repeat
  • 1229041 2024-013
    Material Weakness Repeat
  • 1229042 2024-013
    Material Weakness Repeat
  • 1229043 2024-014
    Material Weakness Repeat
  • 1229044 2024-014
    Material Weakness Repeat
  • 1229045 2024-014
    Material Weakness Repeat

Programs in Audit

ALN Program Name Expenditures
16.574 Victim Services Grant Program $235,393
21.027 CORONAVIRUS STATE AND LOCAL FISCAL RECOVERY FUNDS $155,428
16.575 CRIME VICTIM ASSISTANCE $132,109
93.558 TEMPORARY ASSISTANCE FOR NEEDY FAMILIES $62,341
93.497 FAMILY VIOLENCE PREVENTION AND SERVICES/ SEXUAL ASSAULT/RAPE CRISIS SERVICES AND SUPPORTS $14,722
97.042 EMERGENCY MANAGEMENT PERFORMANCE GRANTS $10,285
16.017 SEXUAL ASSAULT SERVICES FORMULA PROGRAM $8,425