Management concurs with the finding that the audit submission for the year ended October 31, 2024 was not filed with the Federal Audit Clearinghouse within the required timeframe under 45 CFR §75.512. The late submission was directly related to the issues identified in Finding 2024-001, including staff capacity constraints tied to limited administrative funding, delays in completing key reconciliations, and challenges responding to documentation requests with the speed required to meet Uniform Guidance deadlines. 29 To correct the issue and prevent recurrence, the Agency has undertaken the following actions: 1. Audit Preparation Plan & Timeline o A structured audit preparation schedule will be adopted, requiring all schedules, reconciliations, trial balances, and in-kind documentation to be fully prepared before audit fieldwork begins. 2. Documentation Request Tracking System o A centralized tracking tool will be implemented to ensure timely and complete responses to auditor requests, with weekly monitoring during peak periods. 3. Strengthening Financial Staffing Levels o As part of the Agency’s long-term corrective strategy, organizational changes to the indirect cost rate and cost allocation structure are expected to increase revenue, which will allow the Agency to expand financial staffing capacity and reduce delays in audit preparation and monthly reporting. 4. Management Oversight o Agency staff will conduct audit readiness reviews beginning 90 days prior to fiscal year-end to monitor progress and ensure compliance with all reporting deadlines. Anticipated Completion Date: Corrective actions will be fully implemented by September 30, 2026. Responsible Party: Chief Financial Officer