Finding Text
Federal Authority: U.S. Department of Housing and Urban Development (HUD) Federal Program Name: Housing Choice Voucher Program Assistance Listing Number: 14.871 and 14.879 Federal Award Identification Number and Year: DC001 - 2025 Award Period: October 1, 2024 – September 30, 2025 Type of Finding: • Noncompliance and Significant Deficiency in Internal Control over Compliance for Special Tests and Provisions – Waiting List Criteria or specific requirement: The PHA must have written policies in its HCVP administrative plan for selecting applicants from the waiting list and PHA documentation must show that the PHA follows these policies when selecting applicants for admission from the waiting list. (24 CFR sections 5.410, 982.54(d), and 982.201 through 982.207). When a family has been selected from the waiting list, the PHA must notify the family (24 CFR 982.544(a)). Each family member, regardless of age, must submit the following evidence to the responsible entity: For U.S. citizens or U.S. nationals, the evidence consists of a signed declaration of U.S. citizenship or U.S. nationality. The responsible entity may request verification of the declaration by requiring presentation of a United States passport or other appropriate documentation, as specified in HUD guidance. (24 CFR 5.508) Condition: During testing, we identified the following eligibility issues in four separate files: • For 1 of the 60 files tested, there was no documentation indicating the reason why a tenant was not admitted to the program. • For 3 of the 60 files tested, there was no documentation indicating that the tenant was notified that they have reached the top of the waiting list. Questioned costs: Unknown Cause: The Authority did not sufficiently monitor controls to ensure compliance with waiting list requirements. Effect: The lack of internal controls over the waiting list requirements could result in individuals not being selected or housed in accordance with the Authority’s and HUD’s requirements. Repeat Finding: No Recommendation: We recommend the Authority implements controls over the waiting list process to ensure all documentation is maintained at the time of each applicant is selected from the waiting list. Views of responsible officials: Management agrees with the finding. Refer to the corrective action plan on current findings in this report.