FAC Explorer

Finding 1228042 (2026-001)

Material Weakness Repeat Finding
Requirement
N
Questioned Costs
-
Year
2026
Accepted
2026-08-26
Audit: 409876
Organization: Regis University (CO)
Auditor: RUBINBROWN LLP

AI Summary

  • Core Issue: The University failed to certify enrollment changes within the required 60 days, risking compliance with federal regulations.
  • Impacted Requirements: Compliance with 34 CFR 682.610 and the NSLDS Enrollment Reporting Guide is essential for accurate reporting of student enrollment data.
  • Recommended Follow-Up: Revise internal processes and controls to ensure timely certification of enrollment changes to NSC and NSLDS.

Finding Text

Finding 2026-001 - Significant Deficiency: Special Tests and Provisions - Compliance and Control Finding ALN 84.063 - Federal Pell Grant Program and 84.268 - Federal Direct Student Loan Program - Student Financial Aid Cluster Federal Agency: Department of Education Pass-Through Entity: None Criteria Or Specific Requirement: Per 34 CFR 682.610 (and further clarified in the February 2026 National Student Loan Data System (NSLDS) Enrollment Reporting Guide), a University is required to certify changes in enrollment data for students within 60 days of the change. Universities are responsible for accurately reporting certain key information, such as the OPEID number, enrollment effective date, enrollment status, graduation status and certification date. Condition: The University has established several processes and procedures to ensure that enrollment reporting occurs on a timely basis. These processes and procedures rely on an internal reporting mechanism that assesses a multitude of factors, including the end date on programs with a future term. The end date on programs is a key data point to ensure that enrollment reporting is occurring in a timely manner. Cause: The process and related internal controls surrounding enrollment reporting related to degree verification through the National Student Clearinghouse (NSC) were not designed to ensure timely certification of enrollment reporting changes for graduation statuses, within the 60-day requirement period to NSLDS. Effect: The University’s controls may not prevent potential errors related to timely certification of enrollment reporting. Questioned Costs: Not applicable. Context: Our audit sample of 40 students, we noted 5 students that were updated in NSLDS outside of the 60-day requirement period. Identification As A Repeat Finding: 2024-002, 2025-001. Recommendation: The University should revise the process and internal controls surrounding enrollment reporting to ensure that all enrollment reporting status changes are certified to NSC and thereby NSLDS within the 60-day requirement period. Views Of Responsible Officials: The University acknowledges that the enrollment reporting controls need to be enhanced to ensure timely submission to NSLDS.

Corrective Action Plan

Finding 2026-001 Personnel Responsible for Corrective Action: Deborah Vinnola, Registrar Anticipated Completion Date: September 30, 2027 Corrective Action Plan: The Office of the Registrar has put into place a more detailed corrective action plan regarding the finding of delayed enrollment and non-enrollment reporting to NSLDS through NSC. The Office of the Registrar has adjusted the Degree Verify submission from every 45 days to every 30 days to NSC to ensure graduation dates are reported in a more timely fashion for NSLDS within the required 60 days for financial aid. Starting Summer 2026, the Office of the Registrar has begun inactivating academic programs for students who have not had registration activity within the last two to three academic years to ensure that they are not reported as enrolled to NSC/NSLDS. NSC Enrollment Reporting will continue to be submitted every 30 days and the Office of the Registrar has worked to review the reporting criteria using terms and not semesters to better report active enrollment in current courses. The Ellucian Graduation Application form and process is in the final stages of testing which will eliminate completely the need to add a pseudo course with a future date after the student’s current program has been inactivated or graduated. The Office of the Registrar will be more proactive with the colleges for identifying students who have not graduated within the six year (undergraduate), four year (graduate) and certificate time frames by working with the appropriate dean’s offices. This should eliminate those students who have completed their coursework; close to completing their coursework but were never reviewed by their advisor/program for graduation. Since Regis uses the end date of the last course completed, the Office of the Registrar will work with advising units to review the lists to increase a better reporting of degree completion.

Categories

Student Financial Aid Special Tests & Provisions Subrecipient Monitoring Reporting Significant Deficiency

Other Findings in this Audit

  • 1228041 2026-001
    Material Weakness Repeat

Programs in Audit

ALN Program Name Expenditures
84.268 FEDERAL DIRECT STUDENT LOANS $42.27M
84.063 FEDERAL PELL GRANT PROGRAM $6.23M
93.364 NURSING STUDENT LOANS $1.20M
84.033 FEDERAL WORK-STUDY PROGRAM $689,037
84.038 FEDERAL PERKINS LOAN PROGRAM_FEDERAL CAPITAL CONTRIBUTIONS $470,660
84.007 FEDERAL SUPPLEMENTAL EDUCATIONAL OPPORTUNITY GRANTS $461,678
93.264 NURSE FACULTY LOAN PROGRAM (NFLP) $180,107
84.407 TRANSITION PROGRAMS FOR STUDENTS WITH INTELLECTUAL DISABILITIES INTO HIGHER EDUCATION $106,299
47.049 MATHEMATICAL AND PHYSICAL SCIENCES $86,742
21.027 CORONAVIRUS STATE AND LOCAL FISCAL RECOVERY FUNDS $73,027
84.379 TEACHER EDUCATION ASSISTANCE FOR COLLEGE AND HIGHER EDUCATION GRANTS (TEACH GRANTS) $54,694
93.865 CHILD HEALTH AND HUMAN DEVELOPMENT EXTRAMURAL RESEARCH $30,300
47.076 STEM EDUCATION (FORMERLY EDUCATION AND HUMAN RESOURCES) $15,837
43.008 SPACE GRANT / EDUCATION $4,701