Finding 1227618 (2025-002)

Material Weakness Repeat Finding
Requirement
N
Questioned Costs
-
Year
2025
Accepted
2026-08-24

AI Summary

  • Core Issue: The organization failed to increase monthly deposits into the replacement reserve account as required by HUD, leading to a $340 deficiency.
  • Impacted Requirements: Compliance with HUD regulations regarding replacement reserves, including proper funding and approval for disbursements.
  • Recommended Follow-Up: Ensure the organization deposits the $340 deficiency for 2025 and any additional shortfalls for 2026 as agreed by management.

Finding Text

Criteria The compliance supplement states “Owners shall establish and maintain a replacement reserve to aid in funding extraordinary maintenance and repair and replacement of capital items. The replacement reserve funds must be deposited in a federally insured depository in an interest-bearing account. All earnings including interest on the reserve must be added to the reserve. An amount as required by HUD will be deposited monthly in the reserve fund (Regulatory Agreement, item 5 (a)). All disbursements from the reserve must be approved by HUD (24 CFR section 891.405).” Condition The monthly required deposit into the replacement reserve account was increased from $428 to $513 effective September 1, 2025. The deposits into the replacement reserve account were not increased as approved by HUD resulting in deficiency of $340. Cause The management agents did not implement the HUD approved required monthly increase in the replacement reserve deposits. Effect or potential effect The Organization is not in compliance with the requirements set forth by HUD related to its reserve for replacement account. Questioned Costs None Identification as a repeat finding Repeat finding Recommendation We recommend that the Organization deposit the deficient funds of $340 for the year ended December 31, 2025 as well as any deficiencies for the year ending December 31, 2026. Management’s Response/Corrective Action Management agrees, and will make the deficient deposits in late July or early August 2026.

Corrective Action Plan

Criteria The compliance supplement states “Owners shall establish and maintain a replacement reserve to aid in funding extraordinary maintenance and repair and replacement of capital items. The replacement reserve funds must be deposited in a federally insured depository in an interest-bearing account. All earnings including interest on the reserve must be added to the reserve. An amount as required by HUD will be deposited monthly in the reserve fund (Regulatory Agreement, item 5 (a)). All disbursements from the reserve must be approved by HUD (24 CFR section 891.405).” Condition The monthly required deposit into the replacement reserve account was increased from $428 to $513 effective September 1, 2025. The deposits into the replacement reserve account were not increased as approved by HUD resulting in deficiency of $340. Cause The management agents did not implement the HUD approved required monthly increase in the replacement reserve deposits. Effect or potential effect The Organization is not in compliance with the requirements set forth by HUD related to its reserve for replacement account. Questioned Costs None Identification as a repeat finding Repeat finding Recommendation We recommend that the Organization deposit the deficient funds of $340 for the year ended December 31, 2025 as well as any deficiencies for the year ending December 31, 2026. Person Responsible for Implementation: Brian Watson, Chief Accounting Officer. Telephone (816) 463-0112 ext. 3016, Email bwatson@luinc.org Anticipated Completion Date: Late July or early August, 2026

Categories

HUD Housing Programs

Other Findings in this Audit

  • 1227617 2025-002
    Material Weakness Repeat

Programs in Audit

ALN Program Name Expenditures
14.181 SUPPORTIVE HOUSING FOR PERSONS WITH DISABILITIES $145,527