Finding Text
Finding: 2025-001 Program Name: Section 8 Project Based Cluster (14.195-CL) Federal Awarding Authority: Department of Housing and Urban Development Compliance Requirement: Special Tests - Housing Quality Standards Inspections Type of Finding: Material Weakness; Material Noncompliance Criteria: The Authority must perform housing quality inspections at the time of initial occupancy and at least annually to ensure the units are decent, safe and sanitary. Condition: 18-unit inspection reports out of a sample of 40 units contained deficiencies that were not repaired or were not repaired timely. Cause: The Authority did not have appropriate controls in place over housing quality inspections to ensure deficiencies are repaired timely. Effect: The Authority was not in compliance with the housing quality inspection compliance requirements for the year ended December 31, 2025. Auditor Recommendation: The Authority should implement a process to ensure inspection deficiencies are repaired timely and documentation of repairs is maintained. Questioned Costs: None. Management’s Response: We currently have a process to respond to all life-threatening and health and safety inspection deficiencies in a timely manner. To improve the process for all other inspection deficiencies, we are working on a way to use technology to automatically import inspection findings into our system instead of manually entering each work order. This will reduce the time it takes to create work orders, allowing repairs to be completed more quickly. The system will also provide documentation of completed repairs, helping ensure records are maintained.