Finding 1227275 (2025-003)

Material Weakness Repeat Finding
Requirement
L
Questioned Costs
-
Year
2025
Accepted
2026-08-18
Audit: 409373
Organization: Improve Your Tomorrow (CA)

AI Summary

  • Core Issue: IYT submitted its Audited Financial Statements and Single Audit Report late, five months after the deadline.
  • Impacted Requirements: Compliance with federal reporting deadlines as mandated by 2 CFR §200.512.
  • Recommended Follow-Up: IYT should implement a compliance calendar with defined milestones and ownership to ensure timely submissions in the future.

Finding Text

Finding 2025-003 – Significant Deficiency – Late Submission of Single Audit Federal Grantor: Corporation for National and Community Service Passed-through: Office of Planning Research California Volunteers Pass-through Grantor’s No.: 24ACIY31-C190 / 20AFHMN0010013-23 / 23AFEMN0010003-24 / 22AFBMD0020011 / 22AFBMD0020018 / 22AFGMS001 / 22AFINV0010014 / 21AFEWI0010022 Compliance Requirement: Reporting Condition: IYT submitted its Audited Financial Statements and Single Audit Report to the federal clearinghouse in August 2026, 5 months after it was due. Criteria: IYT was required to submit its Audited Financial Statements and Single Audit Report to the federal audit clearinghouse no later than March 31, 2026, nine months after the fiscal year-end (2 Code of Federal Regulations §200.512). Effect: Federal awarding agencies may deny future federal awards or subject IYT to additional cash monitoring requirements. This finding was not a result of internal control over individual federal programs and, accordingly, did not have a direct and material effect on the reporting requirements over IYT’s major federal programs. Cause: IYT did not to prepare its Audited Financial Statements and Schedule of Expenditures of Federal Awards in a timely manner due to turnover in personnel. Recommendation: IYT needs to ensure that it can close its books and submit its Audited Financial Statements and Single Audit Report to the federal audit clearinghouse no later than the statutory reporting deadline. Views of Responsible Officials and Planned Corrective Actions: Management concurs with the finding. IYT's prior corrective action committed to on-time submission but did not establish the controls needed to make that commitment hold: it relied on the intent to submit on time rather than on a dated, back-scheduled calendar with an owner for each step and a checkpoint to catch slippage early. When the FY24-25 audit timeline slipped, there was no interim milestone to surface the delay while it could still be recovered, and the report was again submitted late. IYT acknowledges and accepts the responsibility for late submission. Meeting the FAC deadline is IYT's responsibility and remains so even where individual steps sit with the audit firm or with governance. IYT will establish a compliance calendar built by working backward from the Federal Audit Clearinghouse (FAC) statutory deadline, with defined interim milestones and an owner assigned to each by position: engagement of the audit firm and confirmation of fieldwork dates; completion of the year-end close; delivery of the prepared-by-client (PBC) list; fieldwork; draft report; management review; Finance Committee and Board review; and final FAC submission and certification. IYT's timeline depends on inputs from the audit firm (scheduling, fieldwork and reporting turnaround, and draft-review cycles) and from governance (Audit Committee and Board review windows). IYT manages these inputs to the deadline rather than treating them as outside its control: target dates are agreed with the auditors and committee chairs in advance and confirmed in writing, and if any party is at risk of missing a date, IYT escalates and adjusts immediately rather than absorbing the delay. Progress against every milestone is monitored by management and reported to the Audit Committee as a standing agenda item, so slippage is identified and escalated early rather than discovered near the deadline.

Corrective Action Plan

Finding Reference Number: 2025-003 Description of Finding: IYT submitted its Audited Financial Statements and Single Audit Report to the Federal Audit Clearinghouse in August 2026, approximately five months after it was due. IYT was required to submit it no later than March 31, 2026; nine months after the June 30, 2025 fiscal year-end, in accordance with 2 CFR 200.512. Federal awarding agencies may deny future federal awards or subject IYT to additional cash monitoring requirements. Statement of Concurrence or Nonconcurrence: We concur with the audit finding. Corrective Action: This finding is a repeat of prior-year finding 2024-004. IYT's prior corrective action committed to on-time submission but did not establish the controls needed to make that commitment hold: it relied on the intent to submit on time rather than on a dated, back-scheduled calendar with an owner for each step and a checkpoint to catch slippage early. When the FY24-25 audit timeline slipped, there was no interim milestone to surface the delay while it could still be recovered, and the report was again submitted late. IYT acknowledges and accepts the responsibility for late submission. Meeting the FAC deadline is IYT's responsibility and remains so even where individual steps sit with the audit firm or with governance. IYT will establish a compliance calendar built by working backward from the Federal Audit Clearinghouse (FAC) statutory deadline, with defined interim milestones and an owner assigned to each by position: engagement of the audit firm and confirmation of fieldwork dates; completion of the year-end close; delivery of the prepared-by-client (PBC) list; fieldwork; draft report; management review; Finance Committee and Board review; and final FAC submission and certification. IYT's timeline depends on inputs from the audit firm (scheduling, fieldwork and reporting turnaround, and draft-review cycles) and from governance (Audit Committee and Board review windows). IYT manages these inputs to the deadline rather than treating them as outside its control: target dates are agreed with the auditors and committee chairs in advance and confirmed in writing, and if any party is at risk of missing a date, IYT escalates and adjusts immediately rather than absorbing the delay. Progress against every milestone is monitored by management and reported to the Audit Committee as a standing agenda item, so slippage is identified and escalated early rather than discovered near the deadline. Name of Contact Person: Macarena O'Brien, Chief Financial & Administrative Officer macarena@improveyourtomorrow.org | (480) 993-4764 Projected Completion Date: March 31, 2027

Categories

Reporting Subrecipient Monitoring Significant Deficiency

Other Findings in this Audit

  • 1227260 2025-002
    Material Weakness Repeat
  • 1227261 2025-003
    Material Weakness Repeat
  • 1227262 2025-002
    Material Weakness Repeat
  • 1227263 2025-003
    Material Weakness Repeat
  • 1227264 2025-002
    Material Weakness Repeat
  • 1227265 2025-003
    Material Weakness Repeat
  • 1227266 2025-002
    Material Weakness Repeat
  • 1227267 2025-003
    Material Weakness Repeat
  • 1227268 2025-002
    Material Weakness Repeat
  • 1227269 2025-003
    Material Weakness Repeat
  • 1227270 2025-002
    Material Weakness Repeat
  • 1227271 2025-003
    Material Weakness Repeat
  • 1227272 2025-002
    Material Weakness Repeat
  • 1227273 2025-003
    Material Weakness Repeat
  • 1227274 2025-002
    Material Weakness Repeat

Programs in Audit

ALN Program Name Expenditures
94.006 AMERICORPS STATE AND NATIONAL 94.006 $50,122