FAC Explorer

Finding 1227106 (2025-007)

Material Weakness Repeat Finding
Requirement
L
Questioned Costs
-
Year
2025
Accepted
2026-08-18
Audit: 409307
Organization: City of Manchester, Nh (NH)
Auditor: CLA

AI Summary

  • Core Issue: The City of Manchester failed to report subaward information on time, missing the FFATA deadline by 26 days.
  • Impacted Requirements: Compliance with 2 CFR Part 170, which mandates timely reporting of subawards of $30,000 or more to SAM.gov.
  • Recommended Follow-Up: Strengthen internal controls and procedures to ensure all subawards are reported accurately and on time.

Finding Text

Reference Number: Prior Year Finding: 2025-007 N/A Federal Agency: U.S. Department of Housing and Urban Development Federal Program: Community Development Block Grants/Entitlement Grants Assistance Listing Number: 14.218 Award Number and Year: B-24-MC-33-0001 (7/1/2024-6/30/2025) Compliance Requirement: Reporting – Federal Funding Accountability and Transparency Act (FFATA) Type of Finding: Significant Deficiency in Internal Control Over Compliance, Other Matters Criteria or specific requirement: Compliance: Per 2 CFR Part 170, Appendix A, prime recipients must report each first-tier subaward obligating action of $30,000 or more to SAM.gov (formerly FSRS) no later than the end of the month following the month in which the obligation was made. The following key data elements must be reported: Subawardee Name and Data Universal Numbering System (DUNS) number; Amount of Subaward (inclusive of modifications); Subaward Obligation/Action Date; Date of Report Submission; Subaward Number; Project Description; and Names and Compensation of Highly Compensated Officers. (Names and Compensation of Highly Compensated Officers must only be reported when the entity in the preceding fiscal year received 80 percent or more of its annual gross revenues in Federal awards; and $25,000,000 or more in annual gross revenues from Federal awards; and the public does not have access to this information about the compensation of the senior executives of the entity through periodic reports filed under section 13(a) or 15(d) of the Securities Exchange Act of 1934 (15 U.S.C. §§ 78m(a), 78o(d)) or section 6104 of the Internal Revenue Code of 1986.) Control: Per 2 CFR section 200.303(a), a non-Federal entity must: Establish and maintain effective internal control over the Federal award that provides reasonable assurance that the non-Federal entity is managing the Federal award in compliance with Federal statutes, regulations, and the terms and conditions of the Federal award. These internal controls should comply with guidance in “Standards for Internal Control in the Federal Government” issued by the Comptroller General of the United States or the “Internal Control Integrated Framework”, issued by the Committee of Sponsoring Organizations of the Treadway Commission (COSO). Condition: The City of Manchester, New Hampshire (City) did not report subaward information in accordance with FFATA requirements. CITY OF MANCHESTER, NEW HAMPSHIRE SCHEDULE OF FINDINGS AND QUESTIONED COSTS (CONTINUED) YEAR ENDED JUNE 30, 2025 (19) Section III – Findings and Questioned Costs – Major Federal Programs (Continued) Context: One of one subaward selected for testing was not reported timely. The subaward was reported 26 days late. Transactions Tested Subaward not reported Report not timely Subaward amount incorrect Subaward missing key elements 1 0 1 0 0 Dollar Amount of Tested Transactions Subaward not reported Report not timely Subaward amount incorrect Subaward missing key elements $576,845 $0 $576,845 $0 $0 Cause: The City’s procedures and controls were not sufficient to ensure that subawards were reported no later than the end of the month following the month of issuance. Effect: Subawards were not submitted timely in accordance with FFATA reporting requirements. Questioned costs: None. Recommendation: We recommend the City strengthen procedures and internal controls to ensure that all required subawards are reported timely and accurately no later than the end of the month following the month of issuance of each subaward. Views of Responsible Officials: There is no disagreement with the finding.

Corrective Action Plan

2025-007 Community Development Block Grants/Entitlement Grants - Assistance Listing Number 14.218 Recommendation: We recommend the City strengthen procedures and internal controls to ensure that all required subawards are reported timely and accurately no later than the end of the month following the month of issuance of each subaward. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding:  Planning and Community Development’s Community Improvement Program (CIP) will update the CIP Procedures Manual to ensure that FFATA reporting is identified as a required step when providing subawards. Additionally, a Standard Operating Procedure (SOP) will be created on how, when and why to complete FFATA reporting, who will be responsible, and how we will ensure the required reporting is completed. Name(s) of the contact person(s) responsible for corrective action:  Chelcie Pinsonneault, Community Grants Manager Planned completion date for corrective action plan:  Planning and Community Development will ensure the implementation of this corrective action plan is completed by October 31, 2026.

Categories

Reporting Procurement, Suspension & Debarment Subrecipient Monitoring Significant Deficiency Matching / Level of Effort / Earmarking

Other Findings in this Audit

  • 1227107 2025-008
    Material Weakness Repeat
  • 1227108 2025-009
    Material Weakness Repeat
  • 1227109 2025-009
    Material Weakness Repeat
  • 1227110 2025-009
    Material Weakness Repeat
  • 1227111 2025-009
    Material Weakness Repeat
  • 1227112 2025-009
    Material Weakness Repeat
  • 1227113 2025-009
    Material Weakness Repeat
  • 1227114 2025-009
    Material Weakness Repeat
  • 1227115 2025-009
    Material Weakness Repeat
  • 1227116 2025-009
    Material Weakness Repeat
  • 1227117 2025-009
    Material Weakness Repeat
  • 1227118 2025-009
    Material Weakness Repeat
  • 1227119 2025-009
    Material Weakness Repeat
  • 1227120 2025-009
    Material Weakness Repeat
  • 1227121 2025-010
    Material Weakness Repeat
  • 1227122 2025-011
    Material Weakness Repeat
  • 1227123 2025-012
    Material Weakness Repeat
  • 1227124 2025-013
    Material Weakness Repeat
  • 1227125 2025-010
    Material Weakness Repeat
  • 1227126 2025-011
    Material Weakness Repeat
  • 1227127 2025-012
    Material Weakness Repeat
  • 1227128 2025-013
    Material Weakness Repeat

Programs in Audit

ALN Program Name Expenditures
14.239 HOME INVESTMENT PARTNERSHIPS PROGRAM $2.63M
93.224 HEALTH CENTER PROGRAM $1.82M
14.905 LEAD HAZARD REDUCTION DEMONSTRATION GRANT PROGRAM $1.80M
14.218 COMMUNITY DEVELOPMENT BLOCK GRANTS/ENTITLEMENT GRANTS $1.32M
20.933 NATIONAL INFRASTRUCTURE INVESTMENTS $1.01M
10.727 INFLATION REDUCTION ACT URBAN & COMMUNITY FORESTRY PROGRAM $516,063
14.913 HEALTHY HOMES PRODUCTION PROGRAM $416,078
21.027 CORONAVIRUS STATE AND LOCAL FISCAL RECOVERY FUNDS $370,515
97.083 STAFFING FOR ADEQUATE FIRE AND EMERGENCY RESPONSE (SAFER) $349,709
93.069 PUBLIC HEALTH EMERGENCY PREPAREDNESS $277,315
66.458 CLEAN WATER STATE REVOLVING FUND $227,334
16.738 EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT PROGRAM $218,088
93.354 PUBLIC HEALTH EMERGENCY RESPONSE: COOPERATIVE AGREEMENT FOR EMERGENCY RESPONSE: PUBLIC HEALTH CRISIS RESPONSE $191,940
16.922 EQUITABLE SHARING PROGRAM $184,027
20.930 PAYMENTS FOR SMALL COMMUNITY AIR SERVICE DEVELOPMENT $182,366
93.959 BLOCK GRANTS FOR PREVENTION AND TREATMENT OF SUBSTANCE ABUSE $169,830
16.839 STOP SCHOOL VIOLENCE $165,350
93.994 MATERNAL AND CHILD HEALTH SERVICES BLOCK GRANT TO THE STATES $161,963
93.940 HIV PREVENTION AND SURVEILLANCE ACTIVITIES-HEALTH DEPARTMENT BASED $114,560
93.268 IMMUNIZATION COOPERATIVE AGREEMENTS $103,506
16.588 VIOLENCE AGAINST WOMEN FORMULA GRANTS $91,212
20.106 AIRPORT IMPROVEMENT PROGRAM, INFRASTRUCTURE INVESTMENT AND JOBS ACT PROGRAMS, AND COVID-19 AIRPORTS PROGRAMS $84,815
93.366 STATE ACTIONS TO IMPROVE ORAL HEALTH OUTCOMES AND PARTNER ACTIONS TO IMPROVE ORAL HEALTH OUTCOMES $77,612
93.421 STRENGTHENING PUBLIC HEALTH SYSTEMS AND SERVICES THROUGH NATIONAL PARTNERSHIPS TO IMPROVE AND PROTECT THE NATION€™S HEALTH $63,320
20.941 STRENGTHENING MOBILITY AND REVOLUTIONIZING TRANSPORTATION (SMART) GRANTS PROGRAM $58,228
16.751 EDWARD BYRNE MEMORIAL COMPETITIVE GRANT PROGRAM $55,444
93.889 NATIONAL BIOTERRORISM HOSPITAL PREPAREDNESS PROGRAM $52,116
93.197 CHILDHOOD LEAD POISONING PREVENTION PROJECTS, STATE AND LOCAL CHILDHOOD LEAD POISONING PREVENTION AND SURVEILLANCE OF BLOOD LEAD LEVELS IN CHILDREN $41,029
21.016 EQUITABLE SHARING $37,486
14.251 ECONOMIC DEVELOPMENT INITIATIVE, COMMUNITY PROJECT FUNDING, AND MISCELLANEOUS GRANTS $30,027
16.609 PROJECT SAFE NEIGHBORHOODS $27,958
16.753 CONGRESSIONALLY RECOMMENDED AWARDS $26,640
66.468 DRINKING WATER STATE REVOLVING FUND $25,000
93.526 GRANTS FOR CAPITAL DEVELOPMENT IN HEALTH CENTERS $17,065
93.005 Project Grants for Health Status of Minority Populations $16,933
20.205 HIGHWAY PLANNING AND CONSTRUCTION $12,238
93.103 FOOD AND DRUG ADMINISTRATION RESEARCH $8,701
93.991 PREVENTIVE HEALTH AND HEALTH SERVICES BLOCK GRANT $5,115
16.034 CORONAVIRUS EMERGENCY SUPPLEMENTAL FUNDING PROGRAM $1,563
11.307 ECONOMIC ADJUSTMENT ASSISTANCE $500