Finding 1227049 (2025-001)

Material Weakness Repeat Finding
Requirement
L
Questioned Costs
-
Year
2025
Accepted
2026-08-17
Audit: 409224
Auditor: ABIP PC

AI Summary

  • Core Issue: The Council submitted its audited financial information late, missing the June 30, 2026 deadline.
  • Impacted Requirements: Compliance with HUD's reporting criteria for the Housing Voucher Cluster program.
  • Recommended Follow-Up: Management should enhance internal controls to ensure timely financial reporting in the future.

Finding Text

Finding 2025-001 Assistance Listing Numbers: 14.871, 14.879 – Housing Voucher Cluster U.S. Department of Housing and Urban Development Type of Finding: Material Weakness in Internal Control over Compliance and Noncompliance Compliance Requirement: Reporting Criteria As a recipient of funding from U.S. Department of Housing and Urban Development (HUD) under the Housing Voucher Cluster, the Council is required to submit timely GAAP-based audited financial information electronically to HUD. Condition The Council submitted its fiscal year 2025 audited financial information on July 31, 2026, which is after its required due date, June 30, 2026. Cause The Council’s internal control over compliance with the reporting requirement for the Housing Voucher Cluster program is inadequate to ensure timely submission of the required financial information. Effect or Potential Effect As a result of the deficiency in internal control over compliance over reporting, the Council is not in compliance with the financial reporting due dates of the Housing Voucher Cluster program. Recommendation We recommend that Council’s management evaluate and improve its controls over the reporting requirements of the Housing Voucher Cluster program to help ensure compliance with the requirements. Views of Responsible Officials and Planned Corrective Action Plan See corrective action plan.

Corrective Action Plan

We agree with the auditor’s assessment of a state of noncompliance with respect to the 2025 audited REAC submission. However, we do not believe that the noncompliance resulted from weaknesses in BVCOG’s controls over the REAC submission itself; rather, the noncompliance resulted from delays in completing the fiscal year 2025 audit, which must be finished before the REAC audited submission is completed. Ultimately, the audit’s timely completion was delayed because of significant turnover in key positions and unanticipated time requirements to fill those positions. In particular, both the executive director and chief financial officer positions were vacant for several months dating from the end of FY25 well into FY26. Additionally, comptroller and senior accountant positions were open during FY25 and FY26, during the time that audit preparation normally occurs. Because of this, BVCOG achieved audit readiness in early June 2026, a timeframe which did not permit its outside auditors enough time to complete their audit before the REAC submission deadline. As of July 2026, these positions have all been filled. We do not expect that additional corrective action will be necessary to ensure that the 2026 audit and audited REAC submission will be completed timely.

Categories

HUD Housing Programs Material Weakness Reporting Internal Control / Segregation of Duties

Other Findings in this Audit

  • 1227046 2025-001
    Material Weakness Repeat
  • 1227047 2025-001
    Material Weakness Repeat
  • 1227048 2025-001
    Material Weakness Repeat

Programs in Audit

ALN Program Name Expenditures
93.917 HIV CARE FORMULA GRANTS $5.03M
10.557 WIC SPECIAL SUPPLEMENTAL NUTRITION PROGRAM FOR WOMEN, INFANTS, AND CHILDREN $2.12M
14.241 HOUSING OPPORTUNITIES FOR PERSONS WITH AIDS $2.09M
93.596 CHILD CARE MANDATORY AND MATCHING FUNDS OF THE CHILD CARE AND DEVELOPMENT FUND $890,848
14.879 MAINSTREAM VOUCHERS $766,548
93.558 TEMPORARY ASSISTANCE FOR NEEDY FAMILIES $655,338
17.259 WIOA YOUTH ACTIVITIES $630,437
93.045 SPECIAL PROGRAMS FOR THE AGING, TITLE III, PART C, NUTRITION SERVICES $458,659
93.044 SPECIAL PROGRAMS FOR THE AGING, TITLE III, PART B, GRANTS FOR SUPPORTIVE SERVICES AND SENIOR CENTERS $428,351
14.896 FAMILY SELF-SUFFICIENCY PROGRAM $359,231
21.027 CORONAVIRUS STATE AND LOCAL FISCAL RECOVERY FUNDS $286,190
17.225 UNEMPLOYMENT INSURANCE $266,594
93.575 CHILD CARE AND DEVELOPMENT BLOCK GRANT $237,279
17.278 WIOA DISLOCATED WORKER FORMULA GRANTS $209,189
84.002 ADULT EDUCATION - BASIC GRANTS TO STATES $190,277
97.067 HOMELAND SECURITY GRANT PROGRAM $160,742
10.561 STATE ADMINISTRATIVE MATCHING GRANTS FOR THE SUPPLEMENTAL NUTRITION ASSISTANCE PROGRAM $121,322
93.052 NATIONAL FAMILY CAREGIVER SUPPORT, TITLE III, PART E $108,485
93.053 NUTRITION SERVICES INCENTIVE PROGRAM $67,777
11.302 ECONOMIC DEVELOPMENT SUPPORT FOR PLANNING ORGANIZATIONS $38,597
16.540 JUVENILE JUSTICE AND DELINQUENCY PREVENTION $34,430
93.042 SPECIAL PROGRAMS FOR THE AGING, TITLE VII, CHAPTER 2, LONG TERM CARE OMBUDSMAN SERVICES FOR OLDER INDIVIDUALS $32,697
93.071 MEDICARE ENROLLMENT ASSISTANCE PROGRAM $31,653
93.043 SPECIAL PROGRAMS FOR THE AGING, TITLE III, PART D, DISEASE PREVENTION AND HEALTH PROMOTION SERVICES $26,558
17.207 EMPLOYMENT SERVICE/WAGNER-PEYSER FUNDED ACTIVITIES $16,937
20.505 METROPOLITAN TRANSPORTATION PLANNING AND STATE AND NON-METROPOLITAN PLANNING AND RESEARCH $12,832
93.324 STATE HEALTH INSURANCE ASSISTANCE PROGRAM $11,731
14.228 COMMUNITY DEVELOPMENT BLOCK GRANTS/STATE'S PROGRAM AND NON-ENTITLEMENT GRANTS IN HAWAII $11,185
17.801 JOBS FOR VETERANS STATE GRANTS $9,461
14.871 SECTION 8 HOUSING CHOICE VOUCHERS $5,035
93.791 MONEY FOLLOWS THE PERSON REBALANCING DEMONSTRATION $4,984
93.041 SPECIAL PROGRAMS FOR THE AGING, TITLE VII, CHAPTER 3, PROGRAMS FOR PREVENTION OF ELDER ABUSE, NEGLECT, AND EXPLOITATION $2,804