Finding Text
FINDING 2025-004 - Child and Adult Care Food Program (CACFP) – Assistance Listing No. 10.558; Grant Period - For the year ended March 31, 2025 Condition: During our review of participant eligibility documentation and attendance records, we noted that the name listed on a child’s application did not match the name recorded in the corresponding attendance records for the same period. Criteria: According to 2 CFR 200.512(a) and program policy, child care centers must maintain accurate and consistent records of participant eligibility and attendance to ensure program compliance and appropriate reimbursement. Cause: The discrepancy resulted from a clerical/data entry error during the recording of attendance or completion of the application form. This finding applied to 1 of the 17 participants selected for testing. Effect of Condition: This inconsistency could result in the potential for ineligible reimbursements or questioned costs, as it is not possible to verify that the child listed on the application is the same child for whom meals were claimed in attendance. Questioned Cost: None Statistical Sampling: The sample was not intended to be, and was not, a statistically valid sample. Recommendation: We recommend implementing a process to cross-verify names between applications and attendance records, training staff on the importance of accurate and consistent recordkeeping and periodically reviewing records for discrepancies and correcting them promptly. Views of Responsible Officials and Planned Corrective Actions: Current staff and new staff will be trained on the importance of keeping accurate records. A checklist will be developed for quarterly internal audits to cross-verify names between applications and attendance records, plus other applicable records. If discrepancies are identified in the internal audits, they will be corrected promptly.