Finding 1226195 (2025-002)

Federal Agency: U.S. Department of Health & Human Services Federal Program Name: Refugee and Entrant Assistance Voluntary Agency Programs Assistance Listing Number: 93.576 Federal Award Identification Number and Year: Various, see below Pass-Through Agency: Various, see below Pass-Through Number: Various, see below Award Period: Various, see below Compliance Requirement Affected: Eligibility Direct Agency Direct Award number Award Period Pass Through Entity (or) Pass Through Number U.S. Department of Health & Human Services (Direct) 90ZQ0011-01-0 9/30/24-9/29/28 U.S. Department of Health & Human Services Passed through Council on American-Islamic Relations, Greater Los Angeles ALSP23-0001 10/1/24-10/31/26 Type of Finding: Significant Deficiency in Internal Control over Compliance Criteria: Program eligibility determinations should be supported by completed intake documentation and evidenced by supervisory review and approval in accordance with the organization's established eligibility determination procedures. Condition: CLA noted the selected intake form/applications did not contain the Program Manager's signature or other evidence of review and approval. As a result, CLA was unable to verify that the eligibility determination was reviewed and approved in accordance with established procedures. Questioned Costs: None noted Context: A nonstatistical sample of 40 of over 250 clients served were selected for testing for the Refugee and Entrant Assistance Voluntary Agency Programs program. The condition noted above was identified during our procedures over ODI's Eligibility Federal compliance requirements. Effect: Without documented review and approval, there is an increased risk that individuals who do not meet program eligibility requirements could be approved for services, resulting in noncompliance with federal program requirements and potential questioned costs. Cause: Management did not consistently document supervisory review and approval of intake forms/applications or retain evidence demonstrating that the required review control was performed. Repeat Finding: The finding is not a repeat finding. Recommendation: CLA recommends management strengthen controls over eligibility determinations by requiring Program Managers to document and retain evidence of review and approval of all intake forms/applications before services are provided. Management should also implement periodic monitoring procedures to ensure review approvals are consistently documented and maintained for audit purposes. Management’s Views: See Separate Corrective Action Plan.