Finding 1224593 (2025-001)

Material Weakness Repeat Finding
Requirement
P
Questioned Costs
-
Year
2025
Accepted
2026-07-24
Audit: 407847
Organization: Honor Ehg INC (NY)
Auditor: 141604297

AI Summary

  • Core Issue: Costs charged to federal programs lack proper documentation, risking inappropriate allocation.
  • Impacted Requirements: Compliance with internal control standards as outlined in 2 CFR Part 200.402 through .408 is not met.
  • Recommended Follow-Up: Ensure cost allocations are documented on invoices and review payroll allocations regularly for federal expenditure support.

Finding Text

Documentation of Controls: Condition: Allocation of allowable costs were not properly documented. Criteria:The Organization is responsible for implementing a system of internal controls to ensure costs charged to federal programs are necessary and reasonable in accordance with Basic Guidelines prescribed in 2 CFR Part 200.402 though .408. Cause:There was minimal documentation maintained pertaining to how costs were allocated to the federal program for a number of selections tested. Effect: Expenses may be inappropriately allocated or misstated on the SEFA. Recommendation: RBT recommends that allocations are either noted on or attached to invoices for review. Payroll allocations should be reviewed once posted and maintained as support for federal expenditures. Management's response: See corrective action plan.

Corrective Action Plan

The Administration of HONOR acknowledges the condition identified in the 2025 Financial Audit concerning the lack of allocation documentation. The following response outlines the steps the HONOR Administration, and Management will take to address these issues and prevent recurrence. During the 2025 audit process, RBT identified the following condition: “Allocation of allowable costs were not properly documented.” HONOR Chief Financial Officer, along with the Finance Director, reviewed the condition and implemented the following corrective measure: -Ensure source documents are documented with G/L code, cost center and allocation method, if one is used. Documentation will be reviewed for completeness by the Staff Accountant. This will add an additional layer of documentation review prior to month end close. HONOR’s Chief Financial Officer along with the finance team take this audit finding seriously and are committed to strengthening internal controls to prevent future incidents. The steps outlined above will help us maintain compliance and ensure the proper use of resources. HONOR thanks RBT for their due diligence in bringing this matter to our attention.

Categories

Allowable Costs / Cost Principles Reporting

Programs in Audit

ALN Program Name Expenditures
93.558 TEMPORARY ASSISTANCE FOR NEEDY FAMILIES $3.00M
14.267 CONTINUUM OF CARE PROGRAM $1.21M
10.558 CHILD AND ADULT CARE FOOD PROGRAM $108,826
93.623 BASIC CENTER GRANT $69,750
93.667 SOCIAL SERVICES BLOCK GRANT $51,122
93.658 FOSTER CARE TITLE IV-E $38,427
14.239 HOME INVESTMENT PARTNERSHIPS PROGRAM $8,990