Finding 1224110 (2025-002)

Material Weakness Repeat Finding
Requirement
E
Questioned Costs
-
Year
2025
Accepted
2026-07-20

AI Summary

  • Core Issue: The process requires multiple steps for document verification and submission to ensure accuracy before data entry.
  • Impacted Requirements: All proofs must be uploaded and verified by a supervisor/program manager before submission to the data entry clerk.
  • Recommended Follow-up: Ensure that all case managers/social workers are trained on the verification process to avoid delays in data entry.

Finding Text

The document will be completed, signed and dated by the case manager/social worker. Before the document is submitted to the data entry clerk, the case manager/social worker’s supervisor or program manager will verify the needed proofs are uploaded in Apricot. After the supervisor/program manager verifies that all required proofs are uploaded, they will initial the form and then they will submit the form to the data entry clerk. The data entry clerk will enter the new client into the state database on or before the 15th of the following month

Corrective Action Plan

Corrective Action Plan: THe LFCS program manager updated the Alternatives to Abortion Client Enrollment Requirements document to clarify required case manager documentation for client eligibility and the submission process for entry into the state database. The update was implemented by 06/04/2026.The document will be completed, signed and dated by the case manager/social worker. Before the documentation is submitted to the data entry clerk, the case manager/social worker’s supervisor or program manager verifies that all required proofs are uploaded, they will initial the form and then they will submit the form to the data entry clerk. The data entry clerk will enter the new client into the state database on or before the 15th of the following month

Categories

Matching / Level of Effort / Earmarking

Other Findings in this Audit

  • 1224109 2025-001
    Material Weakness Repeat
  • 1224111 2025-003
    Material Weakness Repeat

Programs in Audit

ALN Program Name Expenditures
93.558 TEMPORARY ASSISTANCE FOR NEEDY FAMILIES $3.73M
10.558 CHILD AND ADULT CARE FOOD PROGRAM $112,698