Finding Text
2022-008 (2021-016) – Late Submission of Data Collection Form to Federal Audit Clearinghouse—Significant Deficiency Federal Agency: Federal Program: Assistance Listing No.: Department of Education Title: Student Financial Assistance Cluster Title: Higher Education Institutional Aid 84.063, 84.033, 84.007, 84.268, and 84.031 Federal Award Numbers: P033A208469(SEOG) P033A208469(FWS) P063P204871(PELL) P268K234871(FDSL) Award Period: July 1, 2021 to June 30, 2022 Name of Applicable Pass-Through Entity- Not applicable Condition: The College did not submit its data collection form for the year ending June 30, 2020, by the earlier of 30 days after release of the financial statements or nine months after the reporting period. It was submitted after the 30-day period but before the nine-month period. Additionally, the College did not submit its data collection form to the federal audit clearinghouse for the year ended June 30, 2021, by the last due date plus extensions after the end of the audit period. The Data collection form was required to be submitted by September 30, 2022. It was submitted after that date. Management’s progress: Progress with the FY2022 submission. Criteria of specific requirement: Per 200.512 (a)(1) of the Uniform Guidance, the Data Collection Form is required to be completed and submitted to the Federal Audit Clearinghouse within the earlier of 30 days after the issuance of the respective auditor’s reports or within nine months after the end of the audit period. Cause: Late FY2021 audit report and high staff-turnover which led to a late financial close that prevented the audit from being completed timely. Effect: The College was noncompliant with this requirement in relation to its federal funding. The College shall be subject to a high-risk assessment on its next single audit. Recommendation: We recommend that the system of financial close and reporting objectives and risks be identified, and the risks mitigated through strengthening the department. Views of responsible officials and planned corrective actions: The College is implementing a new version of Jenzabar. The new version will simplify processes and operations. Reports will be easier to access and tracking functions will notify users of missed operations. This will help to ensure that processes are running as required and are timely completed. The upgrade and improvements are expected to be implemented by December 31, 2024. The party responsible is the Finance Director.