Finding 1223289 (2025-003)

Material Weakness Repeat Finding
Requirement
ABHIL
Questioned Costs
-
Year
2025
Accepted
2026-07-09

AI Summary

  • Core Issue: One employee has too much control over multiple financial areas, which can lead to risks of fraud or errors.
  • Impacted Requirements: This situation violates the principle of segregation of duties, essential for effective internal controls.
  • Recommended Follow-Up: Review and redistribute responsibilities to ensure no single employee manages incompatible duties.

Finding Text

One important aspect of the internal control structure is the segregation of duties among employees to prevent an individual employee from handling duties which are incompatible. We noted one individual has control over portions of one or more of the following areas for the District relating to major federal programs; cash, investments, receipts, disbursements, financial reporting, school lunch program and journal entries. See finding 2025-001.

Corrective Action Plan

The District acknowledges this finding. Due to the limited number of administrative and business office personnel, complete segregation of duties is not always feasible. District administration continually evaluates internal control procedures and has implemented compensating controls to reduce the risks associated with limited segregation of duties. As an additional compensating control, the Board of Directors receives and reviews a monthly internal control report that includes receipts, journal entries, manual journal entries, paid claims, and employee absence data. The Board reviews this information and documents its review through a formal sign-off process. In addition, the Board approves claims, reviews monthly financial reports, and monitors budget activity throughout the year. The District will continue to evaluate internal control procedures and implement additional compensating controls when practical to strengthen oversight and reduce the risk of errors or irregularities.

Categories

Internal Control / Segregation of Duties Reporting

Other Findings in this Audit

  • 1223286 2025-003
    Material Weakness Repeat
  • 1223287 2025-003
    Material Weakness Repeat
  • 1223288 2025-003
    Material Weakness Repeat

Programs in Audit

ALN Program Name Expenditures
16.710 PUBLIC SAFETY PARTNERSHIP AND COMMUNITY POLICING GRANTS $265,015
10.555 NATIONAL SCHOOL LUNCH PROGRAM $177,656
84.010 TITLE I GRANTS TO LOCAL EDUCATIONAL AGENCIES $126,287
21.027 CORONAVIRUS STATE AND LOCAL FISCAL RECOVERY FUNDS $119,961
10.559 SUMMER FOOD SERVICE PROGRAM FOR CHILDREN $108,564
10.553 SCHOOL BREAKFAST PROGRAM $59,700
84.358 RURAL EDUCATION $49,210
84.027 SPECIAL EDUCATION GRANTS TO STATES $22,215
84.367 SUPPORTING EFFECTIVE INSTRUCTION STATE GRANTS (FORMERLY IMPROVING TEACHER QUALITY STATE GRANTS) $16,364
84.424 STUDENT SUPPORT AND ACADEMIC ENRICHMENT PROGRAM $10,000
32.009 EMERGENCY CONNECTIVITY FUND PROGRAM $9,600
84.048 CAREER AND TECHNICAL EDUCATION -- BASIC GRANTS TO STATES $5,845