Finding Text
2023-006 Minutes/Resolutions Material Weakness This is a repeat finding. The prior-year’s auditing finding number is 2022-006. Condition: The Housing Authority was unable to provide any meeting minutes or resolutions for the fiscal year. Criteria: Adequate council oversight is essential to insure the proper monitoring over federal grants and awards. One major source of support for this monitoring activity is the actual council minutes and resolutions. Under the Sarbanes-Oxley Act, the council is required to maintain a high level of oversight in fulfilling its function. The minutes are critical in documenting the council’s oversight role in the organization. Cause: Lack of filing system may have caused documented meeting minutes to be misplaced. Effect: No documentation exists to document the fulfillment of the Council’s oversight responsibilities or their decisions (resolutions). Recommendation: Written minutes should be prepared for each council meeting along with any approved resolutions/recommendations. The minutes and resolutions should be centrally filed, maintained by the Council’s Secretary, and easily accessible to the auditor. Views of Responsible Officials: See Corrective Action Plan.