Finding 1223010 (2025-004)

Material Weakness Repeat Finding
Requirement
A
Questioned Costs
-
Year
2025
Accepted
2026-07-07

AI Summary

  • Core Issue: The housing authority has deficiencies in revenue recognition, leading to unsupported revenue claims totaling $1,039,179.79.
  • Impacted Requirements: Revenue recognition must follow adequate internal controls and proper documentation to avoid material misstatements.
  • Recommended Follow-Up: Ensure the housing authority maintains complete files with evidence for all revenue transactions to strengthen controls.

Finding Text

2025-004 Improper Revenue Recognition Practices Criteria: Revenue recognition must be supported by adequate internal controls, proper documentation, and consistent application. Failure to comply can result in material misstatements of revenue, receivables, and related accounts. Condition: During the audit, we identified deficiencies in the housing authority's revenue recognition process. A sample of revenue transactions revealed that revenue was frequently recognized without sufficient support from the Capital Fund Program ($92,807.06), Low Rent program ($407,580.87), and Housing Choice Voucher program ($538,791.86). Questioned Costs: $1,039,179.79 Effect: Overstatement of revenue in the audit period and corresponding misstatement of earning, assets, and liabilities. Cause: Inadequate review controls in the revenue cycle. Recommendation: We recommend that the Housing Authority maintain complete files with evidence of revenue transactions.

Corrective Action Plan

Management has strengthened its recordkeeping practices to ensure that all revenues are fully supported by appropriate source documentation and are readily available for audit, monitoring, and financial reporting purposes. The Finance Director has conducted a review of current revenue documentation procedures to identify any gaps in record retention and establish standardized filing requirements for all revenue sources, including tenant rent, HUD operating subsidies, Capital Fund reimbursements, Housing Assistance Payments (HAP), administrative fees, miscellaneous income, grant revenues, and other receipts. Where documentation is incomplete, management has made reasonable efforts to obtain or recreate supporting records from available internal and external sources.

Categories

HUD Housing Programs Internal Control / Segregation of Duties

Other Findings in this Audit

  • 1223009 2025-003
    Material Weakness Repeat
  • 1223011 2025-005
    Material Weakness Repeat
  • 1223012 2025-006
    Material Weakness Repeat

Programs in Audit

ALN Program Name Expenditures
14.871 SECTION 8 HOUSING CHOICE VOUCHERS $7.25M
14.872 PUBLIC HOUSING CAPITAL FUND $166,456
14.850 PUBLIC AND INDIAN HOUSING $164,255