Finding 1222573 (2024-004)

Material Weakness Repeat Finding

Requirement

Questioned Costs

Year

2024

Accepted

2026-06-30

Audit: 406173

Organization: LIFE Academy (AL)

Auditor: SCHOOL CHOICE CPA & ASSOCIATES

AI Summary

Core Issue: The Academy did not document approvals for purchases before spending federal funds.
Impacted Requirements: Lack of documentation for expenditures makes it unclear if costs are allowable.
Recommended Follow-up: Implement a system for purchase approvals and require employees to complete periodic timesheets for accurate tracking.

Finding Text

1. The Academy failed to document proper approval of purchases prior to disbursement of federal funds; and 2. The Academy did not maintain documentation of expenditures charged to the Program; therefore, we could not determine if certain costs were allowable. 3. Employees did not and were not required to complete periodic timesheets to verify the time worked on federal and non-federal programs and activities were complete or accurate.

Corrective Action Plan

Life Academy will work to ensure that internal controls for federal awards are followed. Additionally, Life Academy has crafted a Policy and procedure manual that emphasis roles for various personnel within the district. Anticipated Implementation Date: Before October 1, 2025 Responsible Party: Chief School Financial Officer, Federal Programs Director, Operations, and Superintendent.

Other Findings in this Audit

1222571 2024-002

Material Weakness Repeat
1222572 2024-003

Material Weakness Repeat

Programs in Audit

ALN	Program Name	Expenditures
84.425	EDUCATION STABILIZATION FUND	$1.14M
10.555	NATIONAL SCHOOL LUNCH PROGRAM	$279,247
84.282	CHARTER SCHOOLS	$239,555
84.027	SPECIAL EDUCATION GRANTS TO STATES	$120,193
10.553	SCHOOL BREAKFAST PROGRAM	$83,833
84.367	SUPPORTING EFFECTIVE INSTRUCTION STATE GRANTS (FORMERLY IMPROVING TEACHER QUALITY STATE GRANTS)	$29,794
84.424	STUDENT SUPPORT AND ACADEMIC ENRICHMENT PROGRAM	$18,992