Finding 1221645 (2025-002)

Finding 2025-002: Significant Deficiency – Lack of Documentation of Quarterly Reporting Federal Grantor: U.S Department of Health and Human Services Compliance Requirement: Reporting Condition: CFILC indicated that quarterly reports were provided verbally on a timely basis, however, CFILC did not maintain documentation evidencing that the report was submitted within the required deadline. Criteria: Federal grant reporting requirements require non-federal entities to maintain adequate documentation supporting compliance with reporting requirements, including evidence that required financial and performance information was submitted timely and completely. Cause: CFILC’s reporting procedures did not ensure that evidence of timely submission was consistently retained and reviewed as part of the reporting process. Effect: The lack of retained evidence of timely submission limits the ability to demonstrate compliance with federal reporting requirements and may impair grantor oversight of program performance and compliance. Recommendation: We recommend that CFILC strengthen its reporting procedures to ensure all required reports are submitted timely and that documentation supporting timely submission is properly retained and reviewed. Response: We concur with the finding and have strengthened our reporting procedures.