Finding 1220051 (2023-003)

Material Weakness Repeat Finding
Requirement
E
Questioned Costs
-
Year
2023
Accepted
2026-06-29

AI Summary

  • Core Issue: Some TANF recipients are not meeting work requirements but are still receiving benefits.
  • Impacted Requirements: Compliance with N.J.A.C. 10:90-4.1 is necessary for eligibility; failure to comply can lead to loss of benefits.
  • Recommended Follow-Up: Implement stronger monitoring controls to ensure all participants adhere to work requirements.

Finding Text

Finding 2023-003 Information on the Federal Program: Temporary Assistance for Needy Families (TANF), ALN # 93.558, Grant Period 1/1/23 – 12/31/23. Criteria or Specific Requirement: According to N.J.A.C. 10:90-4.1 “General work requirement provisions”, Each WFNJ adult recipient, teen parent, and 16 through 18 year old individual not attending school on a full time basis, unless specifically deferred or unless otherwise specified in this subchapter, shall cooperate with and participate in the WFNJ work requirements in accordance with Federal regulations, the Federal Personal Responsibility and Work Opportunity Reconciliation Act of 1996, the New Jersey State Plan for Temporary Assistance for Needy Families, the Work First New Jersey Act, and the New Jersey SNAP Employment and Training State Plan, for up to 40 hours per week as a condition of eligibility for receipt of cash assistance benefits. Condition: There were multiple instances where eligibility files selected for review revealed the clients were not complying with the “General work requirement provisions”, yet continued to receive benefit payments. Questioned Costs: Unable to be determined. Context: According to N.J.A.C. 10:90-4.13 “Sanctions”, The failure of a recipient to cooperate with the Work First New Jersey program or participate in work activities under the program without good cause shall result in a loss of cash assistance benefits in accordance with the provisions of this section. Effect: By failing to monitor the “General work requirement provisions” of N.J.A.C. 10:90-4.1, instances were noted where ineligible program participants are receiving assistance. Cause: Controls were not in place to ensure that all program participants were adhering to the “General work requirement provisions” of N.J.A.C. 10:90-4.1.

Corrective Action Plan

3. Finding 2023-003: Supplemental Nutrition Assistance Program (SNAP), ALN # 10.551, Grant Period 1/1/23 - 12/31/23. Context: Per the Federal OMB Uniform Guidance Circular Compliance Supplement, each individual who receives benefits under the SNAP program should have a completed eligibility determination on file, which is available for audit review. Corrective Action: A substantial number of the identified cases involved 24-month certification renewal periods. As a result, no 2023 application existed for those cases because the recertifications had been completed in 2022 and were not due again until 2024, pursuant to N.J.A.C. 10:87-6.20, Certification Periods. State regulations permit 24-month certification periods for eligible senior citizens and individuals with disabilities. Please see the attached New Jersey Administrative Code provision supporting the applicable 24-month certification period requirements. PCBSS has also implemented additional enhancements to support the DIMS Unit, where files are scanned and electronically stored. The agency increased staffing responsible for document scanning and streamlined the transfer process from worker units to the DIMS Unit. These improvements help ensure that cases are properly identified, organized, maintained, and that supporting case documentation is completed and uploaded timely. Implementation Date: Commenced in 2023 and ongoing.

Categories

Eligibility

Other Findings in this Audit

  • 1220049 2023-001
    Material Weakness Repeat
  • 1220050 2023-002
    Material Weakness Repeat

Programs in Audit

ALN Program Name Expenditures
93.778 GRANTS TO STATES FOR MEDICAID $17.91M
93.558 TEMPORARY ASSISTANCE FOR NEEDY FAMILIES $12.96M
10.551 SUPPLEMENTAL NUTRITION ASSISTANCE PROGRAM $10.96M
93.563 CHILD SUPPORT SERVICES $3.30M
93.667 SOCIAL SERVICES BLOCK GRANT $1.73M
93.767 CHILDREN'S HEALTH INSURANCE PROGRAM $447,922
93.044 SPECIAL PROGRAMS FOR THE AGING, TITLE III, PART B, GRANTS FOR SUPPORTIVE SERVICES AND SENIOR CENTERS $415,906
93.568 LOW-INCOME HOME ENERGY ASSISTANCE $34,890