Finding 1218149 (2024-002)

To prevent recurrence, management has implemented the following permanent corrective measurers: 1.) Centralized Compliance Calendar: A Finance Compliance Calendar has been established within the City's operational system. All statutory and grant related deadlines are programmed with automated alerts issued three weeks in advance. Written approval from the Commissioner is required for any deviation. 2.) Dedicated Department email: A staff-independent email account (finance@mechanicvilleny.gov) has been established to maintain continuity and ensure traceability of all compliance correspondence and filings. 3.) Two-tier Review Process : Effective immediately, all federal reimbursement claims undergo a two-level review - initial preparation by program staff followed by certification by the Deputy Commissioner prior to submission.