Finding 1217302 (2025-002)

2025-002. Tenant Files Federal Awards: Criteria: HUD guidelines on tenant file documentation and maintenance must be followed at all times. Condition: During my review of seven tenant files, I noted the following deficiencies:  One tenant rent on HUD 50058 did not match the rental register.  Income calculation in one file was incorrect.  One file did have HUD form 50058 for the period requested.  One file did not have proper income verification. Questioned Costs: None noted. Effect: Tenant files are incomplete and could have incorrect rent calculation. Cause: It appears that no supervisory reviews were performed to ensure completeness of the tenant files. Recommendation: This finding is a reminder of the importance of supervisory reviews with the tenant files. It also lets me know that there is a need for more training and oversight when it comes to rent calculation. The ACHA property manager must be trained to help her to understand the rules and expectations of tenant file management. We will provide more training and do supervisory checks over the files as rent recertifications are performed.