Finding 1216520 (2024-003)

Material Weakness Repeat Finding
Requirement
L
Questioned Costs
-
Year
2024
Accepted
2026-06-04
Audit: 403014
Organization: Easton Area School District (PA)

AI Summary

  • Core Issue: The District failed to submit required reports for the Elementary and Secondary School Emergency Relief Fund.
  • Impacted Requirements: Compliance with Uniform Guidance and grant agreements for quarterly and final reporting.
  • Recommended Follow-Up: The District should enhance controls to ensure all grants meet reporting requirements.

Finding Text

U.S. Department of Education – An award passed through the Pennsylvania Department of Education - Elementary and Secondary School Emergency Relief Fund. (ALN 84.425) Condition: Required reports were not submitted to Pennsylvania Department of Education Criteria: Per Uniform Guidance and grant agreements, the District is to submit quarterly and final reports per each grant funding stream Effect: The effect is the District is not in compliance with reporting requirements Cause: The amount reported on quarterly reports did not align with District records. Recommendation: We recommend that the District ensures all grants follow grant requirements. View of Responsible Officials and Planned Corrective Actions: The School District agrees with the finding and is working towards implementing better controls over their grant reporting.

Corrective Action Plan

Management Corrective Action Plan: The District acknowledges the finding regarding the untimely submission of required reports to the Pennsylvania Department of Education related to federal grant programs. Management recognizes the importance of timely and accurate reporting to ensure compliance with grant requirements and maintain effective oversight of federal funding. The delays in submission were primarily the result of staffing transitions within the Business Office and challenges associated with completing prior year financial information needed for reporting purposes. The District has worked cooperatively with the Pennsylvania Department of Education throughout this process and has taken steps to address outstanding reporting requirements. To address this matter, the District has begun implementing corrective actions which include: Establishing internal reporting calendars and compliance deadlines for all required state and federal submissions; Assigning specific staff responsibilities for grant reporting and monitoring; Implementing supervisory review procedures to ensure reports are completed accurately and submitted timely; and Providing additional oversight and coordination related to federal grant compliance and reporting requirements. Individual(s) Responsible: CFO, Finance Officer Anticipated Completion Date: Prior to issuance of the Fiscal Year 2025 Financial Statements

Categories

Reporting

Other Findings in this Audit

  • 1216518 2024-003
    Material Weakness Repeat
  • 1216519 2024-003
    Material Weakness Repeat

Programs in Audit

ALN Program Name Expenditures
84.010 TITLE I GRANTS TO LOCAL EDUCATIONAL AGENCIES $2.35M
84.027 SPECIAL EDUCATION GRANTS TO STATES $1.46M
10.553 SCHOOL BREAKFAST PROGRAM $1.06M
84.367 SUPPORTING EFFECTIVE INSTRUCTION STATE GRANTS (FORMERLY IMPROVING TEACHER QUALITY STATE GRANTS) $330,460
10.555 NATIONAL SCHOOL LUNCH PROGRAM $204,157
84.365 ENGLISH LANGUAGE ACQUISITION STATE GRANTS $175,129
84.425 EDUCATION STABILIZATION FUND $167,262
84.424 STUDENT SUPPORT AND ACADEMIC ENRICHMENT PROGRAM $165,894
10.559 SUMMER FOOD SERVICE PROGRAM FOR CHILDREN $112,439
10.558 CHILD AND ADULT CARE FOOD PROGRAM $61,821
10.649 PANDEMIC EBT ADMINISTRATIVE COSTS $8,995
84.173 SPECIAL EDUCATION PRESCHOOL GRANTS $8,398