Finding Text
Federal Program: Student Financial Assistance Cluster - Federal Direct Student Loans Federal Agency: U.S. Department of Education Pass-Through Entity: Not applicable Assistance Listing Number: 84.268 Federal Award Year: August 31, 2025 Criterion: Title IV regulations (34 CFR 685.309(b)) require that upon receipt of an enrollment report from the Secretary of the Department of Education (Secretary), institutions must update all information included in the report and return the report to the Secretary: (i) in the manner and format prescribed by the Secretary; and (ii) within the timeframe prescribed by the Secretary. Unless the institution expects to submit its next updated enrollment report to the Secretary within the next 60 days, an institution must notify the Secretary within 30 days after the date the institution discovers that: (i) a loan under Title IV of the Act was made to or on behalf of a student who was enrolled or accepted for enrollment at the institution, and the student has ceased to be enrolled on at least a halftime basis or failed to enroll on at least a half-time basis for the period for which the loan was intended or (ii) a student who is enrolled at the institution and who received a loan under Title IV of the Act has changed his or her permanent address. Condition and Context: Exceptions were noted for 2 out of the 25 students tested. The exceptions are noted as follows: For 1 student, the withdrawal date reported to the National Student Loan Data System (NSLDS) did not agree to University support. For 1 student, an incorrect status was reported to NSLDS. The sample was not statistically valid. Cause: There was miscommunication between University departments that lead to the noted exceptions. Effect: The accuracy of the Title IV student loan records depends heavily on the accuracy of the enrollment information reported by schools. If an institution does not review, update, and verify student enrollment statuses, effective dates of the enrollment status, and the anticipated completion dates, then the Title IV student loan records will be inaccurate. Recommendation: The University should reevaluate the existing process and related control to ensure timely and accurate reporting of status changes. Management Response: Management agrees with the finding. The Director of Financial Aid will ensure the implementation of procedures and controls in fiscal 2026 to ensure timely and accurate reporting.