Finding 1215118 (2025-001)

Material Weakness Repeat Finding
Requirement
L
Questioned Costs
-
Year
2025
Accepted
2026-05-20

AI Summary

  • Core Issue: The Organization missed the deadline for submitting the Single Audit report due to delays in final budget approvals.
  • Impacted Requirements: The Uniform Guidance mandates submission within 30 days of the auditor’s report or nine months after the fiscal year-end.
  • Recommended Follow-Up: Management should prioritize timely completion of the Single Audit to meet future reporting deadlines.

Finding Text

Finding 2025-001 Single Audit Report Submission - Reporting Assistance Listing No. 93.600 Head Start U.S. Department of Health and Human Services, passed through the City of New York Department of Education, Contract Nos. FV9050265, FV9251511, FV9251543, FV9257812 Criteria: Pursuant to the Uniform Guidance, organizations expending federal financial assistance in excess of $750,000 in a fiscal year are required to submit the data collection form and reporting package by the earlier of either 30 days after receipt of the auditor’s report, or nine months after the end of the fiscal year end date. Condition: The completion of the Organization’s Single Audit was delayed. Hence, the Single Audit reporting deadline was not met. Cause: The reporting package was not submitted within the required timeframe. Management noted that the delay resulted from the timing of final budget approvals by the funding agency, which impacted completion of the audited financial statements. Effect: The Organization failed to submit the Single Audit reporting package for the year ended June 30, 2025 on time. Questioned costs: None. Recommendation: The Organization’s management should try its best to aim to complete the Single Audit in a timely manner and meet the reporting deadline. Views of Responsible Officials: We acknowledge the finding related to the delayed submission of the Single Audit report and appreciate the recommendation provided.

Corrective Action Plan

Management acknowledges the delayed submission of the reporting package. The delay resulted primarily from the timing of final budget approvals and related information received from the funding source, which affected completion of the audited financial statements and Single Audit reporting process. To address this matter and help ensure timely submission in future periods, Management will implement the following corrective actions: 1. Enhanced Internal Timeline: Establish internal deadlines for audit-related documentation and review to allow sufficient time for completion prior to the official reporting deadline. 2. Improved Coordination: Continue working closely with funding agencies, auditors, and internal personnel to facilitate timely communication, responses, and resolution of outstanding items during the audit process. 3. Resource Allocation: Dedicate additional internal resources, as needed, to support preparation of audit schedules, documentation, and financial reporting requirements in advance of deadlines. 4. Regular Progress Monitoring: Perform periodic status meetings and progress reviews throughout the audit process to proactively identify and address potential delays. Management believes these corrective actions will strengthen the overall reporting process and improve timely submission of future reporting packages.

Categories

Reporting

Programs in Audit

ALN Program Name Expenditures
93.600 HEAD START $2.80M
10.558 CHILD AND ADULT CARE FOOD PROGRAM $127,828