Finding 1214826 (2025-002)

Material Weakness Repeat Finding
Requirement
ABHIL
Questioned Costs
-
Year
2025
Accepted
2026-05-18

AI Summary

  • Core Issue: One employee has too much control over critical areas, risking incompatible duties.
  • Impacted Requirements: This affects compliance with internal control standards for major federal programs.
  • Recommended Follow-Up: Implement proper segregation of duties to enhance internal controls and reduce risk.

Finding Text

One important aspect of the internal control structure is the segregation of duties among employees to prevent an individual employee from handling duties which are incompatible. We noted one individual has control over portions of one or more of the following areas for the District relating to major federal programs; cash, investments, capital assets, receipts, computer systems and journal entries. See finding 2025-001.

Corrective Action Plan

The District reviews this audit finding annually and continues to evaluate internal control procedures to achieve the maximum segregation of duties possible within current staffing limitations. Due to the limited number of office personnel, complete segregation of duties is not always practical; however, the District continues to utilize compensating controls, including administrative oversight, review of reconciliations and financial reports, approval processes, and periodic monitoring of transactions. The District will continue to assess procedures and make improvements where feasible to strengthen internal controls and reduce risk.

Categories

Internal Control / Segregation of Duties

Other Findings in this Audit

  • 1214822 2025-002
    Material Weakness Repeat
  • 1214823 2025-002
    Material Weakness Repeat
  • 1214824 2025-002
    Material Weakness Repeat
  • 1214825 2025-002
    Material Weakness Repeat

Programs in Audit

ALN Program Name Expenditures
10.555 NATIONAL SCHOOL LUNCH PROGRAM $244,948
84.010 TITLE I GRANTS TO LOCAL EDUCATIONAL AGENCIES $231,232
84.287 TWENTY-FIRST CENTURY COMMUNITY LEARNING CENTERS $180,954
10.553 SCHOOL BREAKFAST PROGRAM $66,342
97.067 HOMELAND SECURITY GRANT PROGRAM $54,817
84.027 SPECIAL EDUCATION GRANTS TO STATES $31,070
84.367 SUPPORTING EFFECTIVE INSTRUCTION STATE GRANTS (FORMERLY IMPROVING TEACHER QUALITY STATE GRANTS) $22,659
10.582 FRESH FRUIT AND VEGETABLE PROGRAM $16,883
84.424 STUDENT SUPPORT AND ACADEMIC ENRICHMENT PROGRAM $14,659
84.425 EDUCATION STABILIZATION FUND $14,222
10.559 SUMMER FOOD SERVICE PROGRAM FOR CHILDREN $12,363
84.048 CAREER AND TECHNICAL EDUCATION -- BASIC GRANTS TO STATES $10,887