Finding 1214005 (2025-002)

Material Weakness Repeat Finding
Requirement
A
Questioned Costs
-
Year
2025
Accepted
2026-05-07
Audit: 400874
Auditor: PBMARES LLP

AI Summary

  • Core Issue: The Organization failed to submit the semi-annual report to LSC on time, indicating weak internal controls.
  • Impacted Requirements: Compliance with 45 CFR 1644 for timely reporting to LSC is not being met, leading to a repeat finding.
  • Recommended Follow-Up: Implement a review process to monitor LSC reporting deadlines and ensure timely submissions.

Finding Text

2025-002: Allowable Costs – Legal Services Corporation Basic Field and Migrant Grant – Federal Assistance Listing Number 9.447030; Award Period: Year ended December 31, 2025; LSC Finding Code - RCOTCR Criteria: The Organization should have effective internal controls around reporting to LSC, to ensure timely reporting in accordance with 45 CFR 1644. Condition: During the 2024 audit, we noted that the semi-annual report from January through June of 2024 was not submitted to LSC timely. A new process was not fully implemented in 2025 to correct this finding. Cause: The Organization should have effective internal controls in place over reporting to LSC. Effect: The lack of controls over reporting to LSC could cause required reporting to not be done timely. Questioned Costs: None noted. Identification of Repeat Finding: Repeat Finding 2024-003. Context: During the 2024 audit, we noted that the semi-annual report from January through June of 2024 was not submitted to LSC timely. A new process was not fully implemented in 2025 to correct this finding. Recommendation: We recommend the Organization implement a review process over LSC reporting deadlines to ensure that reports are submitted timely. Views of Responsible Officials: The Organization accepts the recommendations of the auditors to resolve their finding regarding a significant deficiency in internal controls to ensure compliance with LSC requirements.

Corrective Action Plan

Identifying Number: 2025-002 Finding: The Organization should have effective internal controls around reporting to LSC, to ensure timely reporting in accordance with 45 CFR 1644. Corrective Action Taken or Planned: CVLAS’ Director of Operations shall institute an administrative calendar containing all required reports due LSC. The Executive Director and the Director of Development are responsible for ensuring that all reports are timely filed in accordance with LSC regulations. Name of Contact Person: Steve Dickinson, Executive Director Phone Number of Contact Person: (804) 200-6049 Projected Completion Date: December 31, 2026

Categories

Allowable Costs / Cost Principles Reporting Significant Deficiency Internal Control / Segregation of Duties

Programs in Audit

ALN Program Name Expenditures
09.U01 Basic field grant and migrant field grant $2.20M
14.537 EVICTION PROTECTION GRANT PROGRAM $685,473
09.U01 Pro Bono Innovation Fund $135,131
10.181 PANDEMIC RELIEF ACTIVITIES: FARM AND FOOD WORKER RELIEF GRANT PROGRAM $49,487
93.044 SPECIAL PROGRAMS FOR THE AGING, TITLE III, PART B, GRANTS FOR SUPPORTIVE SERVICES AND SENIOR CENTERS $25,000
93.318 PROTECTING AND IMPROVING HEALTH GLOBALLY: BUILDING AND STRENGTHENING PUBLIC HEALTH IMPACT, SYSTEMS, CAPACITY AND SECURITY $19,750