Finding Text
Section 8 Voucher 2025-011 FINANCIAL REPORTING ALN No. 14.871 Statement of Condition: Our review of the monthly Voucher Management System (VMS) Reports submitted to Housing and Urban Development offices, disclosed that they were submitted after the required submission date, as detailed below. NONE Due Date Past Due Month Date Submitted Days December 2024 January 22, 2025 February 27, 2025 36 days January 2025 February 22, 2025 March 10, 2025 16 days Criteria: According to HUD Financial Management Center, Electronic submission of form HUD-52681-B data is a monthly requirement. This notice announces the customary dates for submitting Housing Choice Voucher Data electronically through the Voucher Management System. The collection deadline for monthly submission is the 22nd of each month for submission of the prior month's data. Cause and Effect: This condition occurred because the Project Administrator has not adopted adequate internal controls and procedures designed to ensure the timely submission of program reports and the lack of adequate training and supervision of the municipal employees in charge of the preparation of the aforementioned reports. This condition, if not corrected, may increase the risk of avoidable instances of material non-compliances with the laws and regulations applicable to the Program. Recommendation: The Project Administrator should improve existing procedures to ensure the timely submission of the financial reports in order to comply with Federal regulation. Also, the Project Administrator should consider implementing a reporting calendar to maintain all personnel aware of the reporting deadlines of each federal financial report. This will provide an additional tool to help the Municipality in complying with the federal regulation.