Finding 1210927 (2025-101)

Material Weakness Repeat Finding
Requirement
L
Questioned Costs
-
Year
2025
Accepted
2026-04-30
Audit: 400268
Organization: Community Legal Services (AZ)

AI Summary

  • Core Issue: Two out of two required semi-annual progress reports were submitted late, indicating a significant deficiency in internal controls over compliance.
  • Impacted Requirements: The organization must comply with the Legal Services Corporation's requirement to submit reports within 30 days of the reporting period's end.
  • Recommended Follow-Up: Implement policies and procedures to ensure timely submission of all required reports to avoid future compliance issues.

Finding Text

Finding 2025-101 — Semi-Annual Reports – Significant Deficiency in Internal Controls over Compliance (Compliance - Reporting) Federal program information: Funding agencies: Legal Services Corporation, Titles: Basic Field Grant, Migrant Worker Grant, Technology Initiative Grant, Assistance Listing Number: 09.703030 Award year: 2025 Award numbers: N/A Pass-Through grantors: N/A Compliance Requirements: Reporting Questioned Costs: N/A Criteria: Under the Legal Services Corporation grant terms and conditions the organization is required to submit semi-annual progress reports. Progress reports are to be submitted within 30 days of the end of the reporting period. Condition: 2 of 2 TIG semi-annual progress reports selected for review were not submitted by the due date. Cause and Effect: The organization does not have adequate policies and procedures in place to ensure that all reports are submitted timely. The result is that there is increased chance of non-compliance with the requirements of the grant. Auditors’ Recommendations: The organization should establish policies and procedures to ensure that all reports are submitted at the time due.

Corrective Action Plan

CLS agrees with the finding. Notifications from the Legal Services Corporation regarding report due dates, including the TIG semiannual progress reports, will be forwarded to the responsible party. The responsible party will set a reminder one week before the due date on their calendar, as well as the due date. Due dates for all reports, including the TIG semi-annual progress reports, will be placed on the Operations Grant calendar. An agenda item will be added to the Operations Unit meeting to review the due dates for all reports due the following month.

Categories

Reporting Significant Deficiency Internal Control / Segregation of Duties

Programs in Audit

ALN Program Name Expenditures
09.703 Basic Field Grant $6.86M
93.558 TEMPORARY ASSISTANCE FOR NEEDY FAMILIES $553,429
09.703 Migrant Worker Grant $444,472
21.027 CORONAVIRUS STATE AND LOCAL FISCAL RECOVERY FUNDS $272,691
21.008 LOW INCOME TAXPAYER CLINICS $132,468
09.703 Technology Initiative Grant $44,614
64.033 VA SUPPORTIVE SERVICES FOR VETERAN FAMILIES PROGRAM $39,490
93.044 SPECIAL PROGRAMS FOR THE AGING, TITLE III, PART B, GRANTS FOR SUPPORTIVE SERVICES AND SENIOR CENTERS $21,225