Finding Text
Condition: The College did not report student enrollment data to the National Student Clearinghouse accurately or within the minimum required timeframe. Criteria: Based on requirements set forth by 34 CFR Section 685.309(b)(2), the College is responsible for notifying the National Student Loan Data System (NSLDS) to changes to student’s enrollment data within minimum required timeframes. Cause: Controls are not functioning properly. Context: From a population of 36 students we tested 8 students and noted 5 instances of withdrawals that were not timely reported and 4 instances of incorrect withdrawal dates reported to NSLDS. Effect: Enrollment data was not reported timely or accurately to the Department of Education thus, the Department could not properly service the student’s loans. The accuracy of Title IV student loan records depends heavily on the accuracy of the enrollment information reported by institutions. Repeat Finding: No. Recommendation: We recommend that a review process be put in place to ensure timely and accurate enrollment reporting to NSLDS. Views of Responsible Officials: The Financial Aid Office will work closely with the Registrar's office to develop written procedures on or before May 31, 2026, regarding the submission of timely and accurate data regarding student withdrawals.