Finding 1208574 (2025-001)

Finding No. 2025-001: U.S. Department of Health and Human Service ALN 93.566 – Refugee and Entrant Assistance – State/Replacement Designee Administered Programs; Grant Number 2402VARCMA and Grant Number 2306VARSSS; Budget period October 1, 2024 to September 30, 2025 Criteria Under these grants USCRI was required to submit quarterly financial and performance reports, semiannual performance reports, annual performance reports, and final financial reports through the online web portal. Condition There were two reports that were submitted late. Context We requested a sample of 8 reports (4 quarterly Federal Financial Reports, 1 quarterly performance report, 1 semi-annual performance report, 1 annual performance report, and 1 final financial report) related to the major program and noted that 2 reports were submitted after the deadline. The federal government has accepted the late reports. For the financial reports examined all the reports examined were clerically accurate and the actual costs reported agreed to the underlying records. For the progress and performance reports examined the data reported relate to the objectives outlined in the award and the data accumulated was based on the stipulated criteria. Cause There was turnover at USCRI and there were changes in government funding procedures during the time that the reports were submitted late and the responsibility for reporting was not reassigned to permit completion within the award’s reporting schedule. Effect None. USCRI submitted the reports late and they were accepted by the government. Repeat Finding Yes Questioned Costs None Recommendation USCRI should enhance implementation of its controls to ensure all reports are filed timely. USCRI should enhance its tracking mechanism to more closely monitor all due dates. Views of Responsible Officials and Planned Corrective Action See Corrective Action Plan.