Finding Text
Criteria – • As per CFR 1302.34(b)(3), teachers should hold parent conferences, as needed, but no less than two times per program year. • As per CFR 1302.34(b)(7), teachers should conduct at least two home visits per program year for each family. Condition and Description – During our testing of compliance with parent engagement requirements, we reviewed a sample of 20 participant files and noted the following: • For 3 of 20 samples, documentation to verify that required home visits and parent-teacher conferences were conducted during the year was not provided for our review. • For 6 of 20 samples, the documentation available was incomplete and did not demonstrate that the required frequency of two parent-teacher conferences and two home visits was met. Questioned Costs – None identified. Identification of a Repeat Finding – This finding was not reported in the prior year. Cause - Program staff did not consistently maintain documentation supporting the completion of required parent engagement activities within participant files. Effect – Failure to maintain adequate documentation supporting required activities may result in noncompliance with Head Start program requirements and reduces the Organization’s ability to demonstrate that required program services were provided.