Finding 1206490 (2025-008)

Material Weakness Repeat Finding
Requirement
E
Questioned Costs
-
Year
2025
Accepted
2026-04-13
Audit: 398537
Organization: Quincy Asian Resources, Inc. (MA)
Auditor: GRAY GRAY & GRAY

AI Summary

  • Core Issue: Missing participant paperwork prevents verification of eligibility requirements.
  • Impacted Requirements: Lack of periodic reviews means ineligible participants may be admitted.
  • Recommended Follow-Up: Implement policies to retain original paperwork and conduct regular eligibility reviews.

Finding Text

ondition and Criteria: QARI is required to enroll participants in the program according to specific requirements. The original participant’s paperwork detailing these specific requirements was not retained by the Organization, therefore, we could not test that the submitted information was accurate. In addition, the eligibility determinations are not periodically reviewed by management to ensure eligibility information is properly obtained and only eligible participants are admitted into the program. Cause: Oversight by the Organization. Effect: The lack of retention of participant paperwork and the absence of periodic reviews of eligibility determinations may lead to incorrect information being recorded and the admission of ineligible participants into the program. Auditor’s Recommendation: The Organization should develop and implement policies and procedures to ensure that original information is retained and that management performs periodic reviews of the eligibility determinations to ensure only eligible participants are admitted to the program.

Corrective Action Plan

Views of Responsible Officials and Planned Corrective Action: QARI acknowledges the finding and has developed and implemented policies and procedures to ensure that all participant information is retained and for management to perform and document periodic reviews of eligibility determinations. While eligibility documentation was collected at intake, original records were not retained in a centralized system and the organization has since implemented a new data tracking and management system (DPP Express) in FY2026. QARI confirms that all participants enrolled in the program met eligibility requirements and that all required data has been accurately submitted to the Diabetes Prevention Recognition Program (DPRP) in accordance with CDC requirements to maintain Pending Recognition status. To address the finding, QARI has implemented the following corrective actions: 1) Standardized procedures to ensure original participant eligibility documentation is retained within the data management system; 2) Management-level periodic reviews of eligibility determinations, with documented oversight; 3) Cross-training and role clarification to ensure continuity in data collection and record retention despite staffing changes. These actions will strengthen documentation practices while maintaining the integrity and compliance of QARI’s program enrollment and reporting processes.

Categories

Eligibility

Other Findings in this Audit

  • 1206486 2025-004
    Material Weakness Repeat
  • 1206487 2025-005
    Material Weakness Repeat
  • 1206488 2025-006
    Material Weakness Repeat
  • 1206489 2025-007
    Material Weakness Repeat

Programs in Audit

ALN Program Name Expenditures
93.988 COOPERATIVE AGREEMENTS FOR DIABETES CONTROL PROGRAMS $1.00M
10.225 COMMUNITY FOOD PROJECTS $106,613
97.010 Citizenship Education and Training $80,000