Finding 1206158 (2025-001)

Material Weakness Repeat Finding
Requirement
B
Questioned Costs
-
Year
2025
Accepted
2026-04-08

AI Summary

  • Core Issue: Financial management systems lack proper records to track the source and use of federal funds.
  • Impacted Requirements: Non-compliance with 2 CFR section 200.302(b)(3-4) regarding record-keeping and asset accountability.
  • Recommended Follow-up: Implement measures to enhance record-keeping and ensure all assets are safeguarded and used appropriately.

Finding Text

2 CFR section 200.302(b)(3-4) states “The financial management system of each non-Federal entity must provide for the following… (3) Records that identify adequately the source and application of funds for federally-funded activities. These records must contain information pertaining to Federal awards, authorizations, financial obligations, unobligated balances, assets, expenditures, income and interest and be supported by source documentation. (4) Effective control over, and accountability for, all funds, property, and other assets. The non-Federal entity must adequately safeguard all assets and assure that they are used solely for authorized purposes.”

Corrective Action Plan

We will change the way we prepare grant expenditure reports internally to ensure that journal entries are not counted twice. We will also have grant expenditures reports reviewed by someone other than the preparer before submission.

Categories

Matching / Level of Effort / Earmarking

Other Findings in this Audit

  • 1206159 2025-002
    Material Weakness Repeat
  • 1206160 2025-003
    Material Weakness Repeat

Programs in Audit

ALN Program Name Expenditures
84.010 TITLE I GRANTS TO LOCAL EDUCATIONAL AGENCIES $336,628
10.555 NATIONAL SCHOOL LUNCH PROGRAM $294,868
84.027 SPECIAL EDUCATION GRANTS TO STATES $225,381
84.367 SUPPORTING EFFECTIVE INSTRUCTION STATE GRANTS (FORMERLY IMPROVING TEACHER QUALITY STATE GRANTS) $56,311
84.424 STUDENT SUPPORT AND ACADEMIC ENRICHMENT PROGRAM $43,314
10.553 SCHOOL BREAKFAST PROGRAM $29,132
84.126 REHABILITATION SERVICES VOCATIONAL REHABILITATION GRANTS TO STATES $18,725
10.185 LOCAL FOOD FOR SCHOOLS COOPERATIVE AGREEMENT PROGRAM $13,365
84.365 ENGLISH LANGUAGE ACQUISITION STATE GRANTS $8,295
84.425 EDUCATION STABILIZATION FUND $1,005