Finding 1206106 (2025-001)

Material Weakness Repeat Finding
Requirement
N
Questioned Costs
-
Year
2025
Accepted
2026-04-08
Audit: 398062
Organization: The Cottage Real Estate, LLC (OH)

AI Summary

  • Core Issue: The Corporation did not deposit $16,943 of surplus cash into the residual receipts account within the required 90 days, violating HUD guidelines.
  • Impacted Requirements: Compliance with the HUD Audit Guide, specifically the requirement to deposit surplus cash within 90 days after calculation.
  • Recommended Follow-Up: Ensure timely deposits of surplus cash moving forward and strengthen internal controls to prevent future noncompliance.

Finding Text

Finding Type: - Immaterial noncompliance with major program requirements - Significant deficiency in internal control over compliance Title and Assistance Listing Number of Federal Program - 14.129 U.S. Department of Housing and Urban Development - Mortgage Insurance for Refinancing of Existing Nursing Home Projects (Section 232) Finding Resolution Status - Resolved Information on Universe and Population Size - All surplus cash amounts required to be deposited into the residual receipts account for the year ended December 31, 2025. Sample Size Information - N/A Identification of Repeat Finding and Finding Reference Number - N/A Criteria - The Corporation should deposit surplus cash within 90 days of each required surplus cash flow calculation date, as specified in Chapter 3 of the HUD Audit Guide. Statement of Condition - The Corporation did not deposit the December 31, 2024 surplus cash amount of $16,943 within 90 days of the calculation date, as stated in Chapter 3 of the HUD Audit Guide. Cause - The Corporation failed to monitor the cash requirements of the residual receipts account, as specified by the HUD Audit Guide. Effect or Potential Effect - The residual receipts account was not funded in accordance with the HUD Audit Guide. Auditor Noncompliance Code - B - Failure to make required residual receipt deposits Reporting Views of Responsible Officials - Management agrees with the finding and acknowledges that the surplus cash deposit was not made within the required timeframe. Context - The regulatory agreement requires surplus cash to be deposited into the residual receipts account within the time frame specified by the HUD Audit Guide (90 days) after the end of the annual or semiannual fiscal period for which surplus cash is calculated. Recommendation - Surplus cash deposit amounts be deposited within the specified time frame, as required by the HUD Audit Guide. Auditor's Summary of the Auditee's Comments on the Findings and Recommendations - Management should deposit surplus cash within the time frame required by the HUD Audit Guide. Response Indicator - Agree Completion Date - December 30, 2025 Response - Management acknowledges noncompliance in the current fiscal year and plans to take measures to improve internal controls over compliance. Management deposited the December 31, 2024 surplus cash amount of $16,945 on December 30, 2025.

Corrective Action Plan

Condition: The Corporation did not deposit the December 31, 2024 surplus cash amount of $16,943 within 90 days of the calculation, as stated in Chapter 3 of the HUD Audit Guide. Planned Corrective Action: Management acknowledges noncompliance in the current fiscal year and plans to take measures to improve internal controls over compliance. Management deposited the December 31, 2024 surplus cash amount of $16,943 on December 30, 2025. Contact person responsible for corrective action: Tanya Hahn, CFO Anticipated Completion Date: December 30, 2025

Categories

HUD Housing Programs

Programs in Audit

ALN Program Name Expenditures
14.129 MORTGAGE INSURANCE NURSING HOMES, INTERMEDIATE CARE FACILITIES, BOARD AND CARE HOMES AND ASSISTED LIVING FACILITIES $2.82M