Finding 1205754 (2025-001)

Material Weakness Repeat Finding
Requirement
N
Questioned Costs
-
Year
2025
Accepted
2026-04-01

AI Summary

  • Core Issue: 3250 Sacramento failed to deposit surplus cash of $20,756 into the residual receipts account within the required 90 days after the fiscal year ended June 30, 2024.
  • Impacted Requirements: This non-compliance with HUD regulations affects the timely management of project funds and could lead to further scrutiny from federal agencies.
  • Recommended Follow-Up: Develop an operating plan to ensure timely deposits each year and implement a process to confirm deposits post-audit to prevent future oversights.

Finding Text

Finding No. 2025-001 – Compliance over Timely Deposit of Annual Residual Receipts Finding #: 2025-001 Assistance Listing #: 14.157 Program (or Cluster) Name: Section 202 Supportive Housing for Elderly Persons Compliance Requirement: Residual receipts account Project Title: Capital Advance Agreement Award Date: December 1, 1998 Award Period of Performance: December 1998 to October 2040 Federal Agency: U.S. Department of Housing and Urban Development Project Title: Project Rental Assistance Contract Award Date: June 1, 2024 June 1, 2025 Award Period of Performance: June 2024 to May 2025 June 2025 to May 2026 Federal Agency: U.S. Department of Housing and Urban Development Criteria or specific requirement: The U.S. Department of Housing and Urban Development (HUD) regulations require the any surplus cash in the project funds account at the end of the fiscal year be deposited to the residual receipts cash account within 90 days following the year end. Condition: When performing procedures over residual receipts deposits, the auditor noted that the Project had surplus cash of $20,756 available for the fiscal year ended June 30, 2024. However, there were no deposits to the residual receipts account made within 90 days after June 30, 2024. Context: The annual audit for the fiscal year ended Juen 30, 2024 was issued in October 2024, and the surplus cash was deposited into the residual receipts account in March 2025. Questioned costs: None. Effect: 3250 Sacramento was not deemed properly complied with the HUD residual receipts compliance requirement. Cause: The final amount for the deposit of residual receipts was communicated internally; however, the deposit was not finalized. 3250 Sacramento received a notice from HUD that the receipt had not been received, and immediately sent out the deposit as soon as the oversight came to light. Repeat finding from prior year: No. Recommendation: 3250 Sacramento should develop an operating plan in order to ensure that the required residual receipts deposits are made timely each year. Views of responsible officials and planned corrective actions: This was an isolated incident for the fiscal year ending June 30, 2024. As soon as the oversight was identified, management took action to remedy it. In addition, management has updated the process to send out residual receipts deposits once management has a draft audit completed, versus waiting until after the final audit to ensure deposits are made before the 9/30 deadline. If there are any changes post audit completion, they should be immaterial and would be deposited as soon as management has the final numbers. This will ensure timely deposits. Confirmation of deposits is tracked and will be followed up on regularly to ensure management do not miss the residual receipts distributions from surplus cash in the future. Whether sampling was statistically valid: Sampling was not statistically valid for this finding.

Corrective Action Plan

3250 SACRAMENTO HOUSING INC 2220 OXFORD STREET BERKELEY, CALIFORNIA 94704 (510) 841-4410 CORRECTIVE ACTION PLAN March 31, 2026 Cognizant or Oversight Agency for Audit: Department of Housing and Urban Development 3250 Sacramento Housing, Inc. respectfully submits the following corrective action plan for the year ended June 30, 2025. Name and address of independent public accounting firm: Lindquist von Husen & Joyce LLP 301 Howard Street, Suite 850 San Francisco, CA 94105 Audit period: July 1, 2024, to June 30, 2025 The findings from the June 30, 2025, schedule of findings and questioned costs are discussed below. The findings are numbered consistently with the numbers assigned in the schedule. FINDINGS—FINANCIAL STATEMENT AUDIT None noted FINDINGS—FEDERAL AWARD PROGRAMS AUDITS 2025-001 Compliance over Timely Deposit of Annual Residual Receipts No. 14.157. Program –Section 202 Supportive Housing for Elderly Personal Significant Deficiency 3250 Sacramento Housing should reevaluate its policies and procedures to ensure that required residual receipts deposits are made timely each year. Action Taken: This was an isolated incident for fiscal year ending 6/30/24. As soon as the oversight was realized, we took action to remedy it. In addition, we have updated our process to send out residual receipts deposits once we have a draft audit completed versus waiting until after the final audit to ensure deposits are made before the 9/30 deadline. If there are any changes post audit completion, they should be immaterial and would be deposited as soon as we have final numbers. This will ensure timely deposits. Confirmation of deposits are tracked and will be followed up on regularly to ensure we do not miss the residual receipts distributions from surplus cash in the future. If the Department of Housing and Urban Development has questions regarding this plan, please call Zelda Ryan, Corporate Controller, at (510) 841-4410 x304#. Sincerely, Eric Knecht, CFO Resources for Community Development

Categories

HUD Housing Programs Procurement, Suspension & Debarment Cash Management Period of Performance

Other Findings in this Audit

  • 1205753 2025-001
    Material Weakness Repeat

Programs in Audit

ALN Program Name Expenditures
14.239 HOME INVESTMENT PARTNERSHIPS PROGRAM $769,980
14.157 SUPPORTIVE HOUSING FOR THE ELDERLY $219,249