Finding Text
2025-001 Reporting Federal Program: Community Facilities Loans and Grants (ALN 10.766) Federal Agency: U.S. Department of Agriculture Criteria: Non-federal entities that expend $750,000 (threshold will increase to $1,000,000 effective for fiscal years beginning on or after October 1, 2024) or more in federal awards during the non-federal entity’s fiscal year must have a single audit conducted in accordance with 2 CFR Part 200, Subpart F. In determining federal awards expended, a non-federal entity must consider loan and loan guarantees. The value of federal awards expended under loan programs includes the value of new loans made or received during the audit period; plus the balance of loans from previous years at the beginning of the audit period for which the Federal Government imposes continuing compliance requirements; plus any interest subsidy, cash, or administrative costs allowance received. Condition: The Organization did not identify, in a timely manner, that the Community Facilities Loan had continuing compliance requirements. Therefore, the Organization was unaware that the loan was to be included in the calculation of federal awards expended. As a result, the Organization did not have a single audit completed, as required, for the years ended June 30, 2022, June 30, 2023, and June 30, 2024. Cause: The Organization’s internal controls over compliance related to reporting were not effective. The USDA changed their position and determined that Community Facilities loans have continuing compliance requirements. The change was communicated in the Compliance Supplement and was to be applied prospectively and would be effective for borrowers with outstanding Community Facilities loan balances for fiscal years ended on or after June 30, 2022. The Organization was not aware that they should check for changes to the supplement annually, and this resulted in a lack of knowledge that a single audit was required beginning with the year ended June 30, 2022. Effect: A single audit was not performed timely, reporting requirements were missed, and the filing of the Data Collection Form was missed for the aforementioned fiscal years. The USDA has advised the Organization to begin with a single audit for the year ending June 30, 2025. Questioned Costs: N/A Identification as a repeat finding, if applicable: The Organization did not have a single audit performed for the years ending June 30, 2022, June 30, 2023, and June 30, 2024. Recommendation: We recommend management put processes in place over reporting, which include continuous monitoring of compliance requirements, to ensure timely identification of audit requirements and timely submission of the audit report and data collection form. View of Responsible Officials: Management has since put processes in place to identify the single audit reporting requirements, monitor the compliance supplement for changes, and complete timely submissions of the audit report and data collection form.